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Administrative Assistant

This job is no longer available

Our Litigation team works on cases spanning a broad range of environmental issues, such as combating climate change, protecting public health, promoting environmental justice, curbing air and water pollution, preserving wildlife and wild places, and reducing overfishing. In recent years, the Litigation team has brought cases to defend the National Monuments, challenge the suspension of the Clean Water Rule, safeguard the people of Flint, Michigan from continued exposure to lead in drinking water, remediate toxic pollution in the Penobscot River, and abate mold in New York City public housing for residents with asthma.

NRDC is seeking an Administrative Assistant based in our Chicago office to support our fast-growing Litigation team.

Areas of Responsibility: 

Support the Litigation Operations Manager and two Litigation Directors (35%):

  • Maintain appointment schedules by planning and scheduling meetings, teleconferences, travel, and follow-up
  • Process expense reports
  • Facilitate videoconferencing calls and prepare materials for meetings
  • Serve as a conduit for team members, including by collecting and analyzing information

Provide administrative support for the Litigation team (65%):

  • Track budget and grant expenses and reporting requirements
  • Perform tasks necessary to meet NRDC’s compliance with continuing legal education (CLE) accreditation requirements (e.g. processing certificates of completion)
  • Support hiring processes, including recruitment, hiring and onboarding for new staff and interns
  • Perform data entry and file maintenance
  • Compile meeting agendas and take minutes
  • Manage the team’s online subscriptions and law libraries
  • Manage NRDC’s litigation calendar and litigation databases 
  • Perform regular litigation docket checks and download court filings, as needed
  • Process invoices and expense reports for team members, as needed
  • Create and maintain team archives
  • Proofread, format, copy, scan, mail, and fax documents
  • Schedule meetings and organize retreats
  • Generate, maintain and manage reports designed to provide support for the Litigation team
Skills/Experience: 
  • 3+ years of administrative experience, and ongoing focus on building a career in administration/operations 
  • Excellent organizational skills and attention to detail
  • Ability to manage time exceptionally well, execute multiple projects, and balance priorities
  • Self-starter who can work independently in a fast-paced environment
  • Team player with a professional manner, positive attitude and sense of humor 
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Excel and Outlook
  • Previous executive support preferred, including experience working with expense processing software (e.g. Concur / Great Plains)
  • Interest in social justice and the environment is a plus

Organization Info

Natural Resources Defense Council, Inc.

Overview
Headquarters: 
New York, NY, United States
Annual Budget : 
$100-500M
Founded: 
1970
About Us
Mission: 

The Natural Resources Defense Council's purpose is to safeguard the Earth: its people, its plants and animals and the natural systems on which all life depends.

We work to restore the integrity of the elements that sustain life -- air, land and water -- and to defend endangered natural places.

We seek to establish sustainability and good stewardship of the Earth as central ethical imperatives of human society. NRDC affirms the integral place of human beings in the environment.

We strive to protect nature in ways that advance the long-term welfare of present and future generations.

We work to foster the fundamental right of all people to have a voice in decisions that affect their environment. We seek to break down the pattern of disproportionate environmental burdens borne by people of color and others who face social or economic inequities. Ultimately, NRDC strives to help create a new way of life for humankind, one that can be sustained indefinitely without fouling or depleting the resources that support all life on Earth.

Listing Stats

Post Date: 
Sep 5 2019
Active Until: 
Oct 5 2019
Hiring Organization: 
Natural Resources Defense Council, Inc.
industry: 
Nonprofit