Teach For America-Charlotte-Piedmont Triad seeks a driven, focused individual to serve as the Associate of Executive Support. This role provides critical administrative support to the Executive Director of Charlotte-Piedmont Triad and is a key leader in ensuring we are operating in alignment with our goals and priorities. You will learn the inner workings of a dynamic nonprofit organization by understanding our work across multiple communities and functional teams and providing support where it is needed most. If you thrive on working behind the scenes, operate with a customer service mindset, and are a prioritization expert, you will excel in this role.
This position is part-time and benefits-eligible, averaging 20-25 hours per week, and will report to the Chief of Staff and work very closely with the Executive Director. In addition, you will also be part of the regional operations team and a national network of administrative staff.
Areas of Responsibility:
Executive Support (90%)
- Provide exemplary administrative support to the Executive Director by scheduling meetings and conference calls, maintaining calendars and contacts, arranging travel, processing expense reports, and securing necessary resources and information
- Increase the efficiency and organization of the Executive Director and ensure their time is aligned with priorities and enables them to work in accordance with project timelines and deadlines
- Act as a liaison and assist in building strong relationships between the Executive Director and external constituents such as board members, community partners, teachers, and alumni
- Craft correspondence and manage follow-up for a variety of constituents
- Manage the vision, strategy and execution of time-sensitive special projects at the direction of the Executive Director and Chief of Staff
Regional Team Responsibilities (10%)
- Fulfill foundational responsibilities that allow our region to do our work, make decisions, grow as professionals, and strengthen our team culture by attending regional meetings; completing our performance development program; upholding our data management, office operations, and fiscal responsibilities; and operating with our Core Values and commitment to Diversity, Equity and Inclusiveness
- Make a direct impact on the organizational mission of enlisting, developing and mobilizing leaders to strengthen the movement for educational equity by interviewing applicants to Teach For America; communicating regularly with incoming corps members; and assisting with member-facing events
Educational Background:
Bachelor’s degree or high school diploma with equivalent experience
Skills/Experience:
Specifically, to be successful, you must be:
- A learner and iterator. You are hungry to learn and regularly seek out opportunities for feedback and growth. You see feedback as a path to strengthening your work, actively seek it out, and respond positively to it. You are open and collaborative and love working in a team environment to strengthen your practice. You view mistakes as a way to learn and are therefore eager to dissect them with peers to find a path for improvement.
- A strong culture builder. You have experience creating a thriving, inclusive, connected culture amongst a group and believe it is mission critical to achieving short- and long-term success. You are passionate about creating a culture among adults where they are mutually accountable to one another. You model our core values and regional values in all your interactions.
- Obsessive about outcomes. You have an incredibly strong past record of results of achieving ambitious goals despite obstacles and have experience doing so in complex situations with diverse teams. Your decisions are data-driven. You are motivated to achieve extraordinary performance and cultural outcomes in the midst of change.
- Self-driven and highly mature. You demonstrate an uncommon level of personal responsibility for achieving results, define broadly what is within your control persevere in the face of challenges and you’re exceptionally optimistic about what is possible. You take initiative to do what it takes to achieve success, including sharing your successes and failures openly and fully with your team.
- A conscious leader. You are always oriented towards social justice and equity. You have a pattern of modeling a set of values for others through self-reflection, curiosity and exploration, and an ability to connect and empathize with people. You have a history of operating in the spirit of our commitment to diversity and a strong understanding of the dynamics of race and class in America. You lead, and believe others must lead, through a culturally responsive lens and in a way that empowers staff, corps members, and alumni.
Prior Experience
- 1-3 years of professional experience required
- Previous administrative experience strongly preferred
- Previous Teach For America experience preferred
- Exceptional organization skills and unwavering attention to detail
- Genuine excitement for behind-the-scenes work and using efficiency and support of others to achieve collective goals
- Ability to juggle multiple projects simultaneously with a spirit of flexibility and a positive outlook
- Ability to work effectively in a fast-paced, deadline-driven environment
- Strong customer service orientation
- Strong written and interpersonal communication skills
- Ability to work both individually and in teams
- Strong judgment and ability to handle confidential or sensitive information with discretion
- Intermediate proficiency with Outlook, PowerPoint, and Excel
Work Demands
- Ability to work an average of 20-25 hours per week, majority during Eastern time business hours
- Occasional evening and weekend work required
- Occasional travel to in-person meetings in Charlotte or the Piedmont Triad (1-2 times per year)
Job Function:
Organization Info
Listing Stats
Post Date:
May 17 2019
Active Until:
Jun 17 2019
Hiring Organization:
Teach For America
industry:
Nonprofit