The Operations Department of Human Rights Watch (HRW) is seeking a highly motivated and qualified person to provide day-to-day support in ensuring the smooth and efficient running of HRW’s Brussels office. This position is full-time at 38 hours per week and reports to the Associate Director for European Operations, based in Geneva, Switzerland.
Areas of Responsibility:
Finance
- Act as the local Finance representative and assist with the implementation of Finance policies locally;
- Manage the bank accounts and cash flows;
- Assist the Associate Director for European Operations in establishing and monitoring the office budget;
- Record all monthly financial activity into the organization’s financial system;
- Process financial transactions, including payroll, pensions, monthly bill payments, expense reimbursements and disbursements;
- Run internal and external financial reports;
- Process and track expenditures and revenue transactions;
- Manage the bank accounts of HRW’s entity in Norway, including handling all administrative tasks related to the entity;
- Manage the payments related to HRW’s Norway entity’s expenses, including reporting in NetSuite, monitoring the administrative budget, and all other relevant administration related to the entity;
- Work with financial service vendors such as auditors, accountants and governmental tax offices;
- Handle issues in relation to HRW’s legal status, registrations and related requirements;
Human Resources
- Act as the local HR representative and assist with the implementation of HR policies locally;
- Respond to staff on general HR queries;
- Maintain a good understanding and working knowledge of and compliance with local employment laws;
- Assist with the recruitment, on-boarding and departure of local staff, fellows, consultants and interns;
- Administer and process local employee payroll, pensions, health benefits and insurance;
- Handle administrative work related to payroll for HRW staff based in Hungary, Italy, Norway and Spain, including: providing the necessary information to the respective payroll companies on a monthly basis; checking the monthly payrolls to receive necessary approvals from the finance division; and liaising with the payroll companies to ensure the payment of payroll taxes and payment of their invoices;
- Liaise and assist HR staff in headquarters with legal and HR audit issues locally;
- Liaise with local government offices, insurance and pension providers and other HR service providers;
- Research and assist with immigration, visas and relocation of employees;
- Maintain a unified filing system and attendance management database;
Facilities Administration
- Maintain the smooth and effective functioning of the office;
- Handle general office maintenance and facilities issues;
- Liaise with the landlord on issues relating to the premises;
- Engage suppliers and providers and negotiate commercial and services contracts in a cost-effective manner;
- Answer general post, email and telephone enquiries;
- Coordinate office social events and related logistics;
- Maintain office security and protocols;
- Ensure office safety standards are in compliance with local regulations;
Information Technology
- Liaise with IT/helpdesk to troubleshoot computer problems and back up and update network files as necessary;
- Liaise with IT or local phone service and internet provider to troubleshoot phone and internet problems;
Other
- Travel occasionally, as required; and
- Carry out other duties as necessary.
Educational Background:
A bachelor’s degree or equivalent training in finance, accounting, bookkeeping, business administration, nonprofit management, human resources or a related field is required.
Skills/Experience:
- A minimum of three to four years of operations or administrative experience, preferably in a global organization, is required.
- Experience in accounting, bookkeeping, nonprofit management, and/or human resources is highly desirable.
Related Skills and Knowledge:
- Strong organizational, administrative, analytical, and financial skills are required.
- Strong interpersonal skills and attention to detail are required.
- Self-motivation and the ability to take initiative, prioritize with minimal supervision, problem solve, and work independently as well as function as a member of a team with staff in multiple locations globally are required.
- Ability to work well under pressure while juggling multiple tasks simultaneously and working effectively toward deadlines is required.
- Excellent oral and written communication skills in English and French are required; proficiency in additional languages is highly desirable.
- Proficiency in computer packages including MS Office applications is required.
- Good judgment, discretion and the ability to maintain confidentiality are essential.
- Experience with finance, human resources or development databases is desirable.
Other: Applicants for this position must possess current Belgian work authorization valid for a minimum of two years from start date.
Compensation/Benefits:
HRW seeks exceptional applicants and offers competitive compensation and employer-paid benefits.
Job Function:
Organization Info
Listing Stats
Post Date:
Jul 4 2018
Active Until:
Aug 4 2018
Hiring Organization:
Human Rights Watch
industry:
Nonprofit