Back to top

Finance Associate

This job is no longer available

Boston, MA, USA
Full-time

Application Deadline: March 1, 2021, 11:59PM CT for full consideration 

Instructions: Click the following link https://abortionfunds.bamboohr.com/jobs/ and upload your resume and cover letter. If you have any questions or trouble with the application process, send a message to jobs [at] abortionfunds.org

Estimated Date to Hire: May 10, 2021 

 

Are you looking for us?

You have a passion for providing finance, administrative and logistics support to the finance team, and one to two years of relevant experience. You enjoy learning new systems and working together as a team. You are extremely organized and detail oriented, comfortable with meeting deadlines, a good communicator, and a skilled problem solver. Confidentiality comes easy to you. You are excited to work toward abortion access and funding in a behind-the-scenes role.

Organizational Overview:

The National Network of Abortion Funds (NNAF) builds power with members to remove financial and logistical barriers to abortion access by centering people who have abortions and organizing at the intersections of racial, economic and reproductive justice. Together with our members, we advocate for cultural and political change to ensure access for people who face the greatest obstacles to abortion access: women with lower income, women of color, young women, and transgender and gender nonconforming people. This is an exciting time for NNAF as we grow, nurture new funds emerging in underserved areas, deepen our support for funds working within the reproductive justice framework, and co-lead a bold national coalition campaign to increase abortion access by restoring Medicaid coverage for abortion. We are working to make access to abortion a reality for everyone, no matter their resources. We are building a movement, mentoring young leaders, and working toward a world in which everyone can shape their own futures and families.  We invite you to join us as the newest member of our dedicated and growing team at a time when we are explicitly focused on scaling our network and building the infrastructure of abortion funds to be fully staffed organizations with robust abortion funding budgets.

 

NNAF is comprised of a multi-racial, multi-religious, gender expansive staff of 50, located across the United States. We know how important it is to support our remote staff to maintain connection and cohesiveness as a team. To this end, we ensure weekly one-on-one supervision, face-to-face virtual staff meetings, quarterly in-person meetings, and more.

 

Title: Finance Associate

Supervised by: Staff Accountant (A/P)

Supervises: N/A

Status: The position is full-time, non-exempt, salaried.

Compensation: $54,820 - $57,562, commensurate with experience, with competitive benefits package

Location: Flexible

Benefits: Best in Class benefits package currently including 100% employer paid health insurance plus 50% for dependents/families, a 5% employer retirement match, 32-hour work weeks, 3 weeks vacation, 13 holidays, generous sick time, and a commitment to professional development.

 

Position Description

The Finance Associate is responsible for the administrative functions and for providing administrative and logistical support to the finance team. This position will have some interaction with the general public and outside vendors, but will interact mainly with other NNAF staff members, and is vital to NNAF’s success in handling the organization’s growing finance needs.

Areas of Responsibility: 

Essential Job Functions 

Finance Administrative Support (approximately 65% of the position)

  • Provide administrative support for all accounts payable including:

  • Monitor billing and finance inboxes, communicating with a range of staff, vendors, fund members, and external partners on details such as our policies, data formatting, and process-related questions. 

  • Process forms and documentation to ready data for entry into our bill processing system.

  • Support and execute entry into our bill processing system.

  • For all accounts payable, check for receipts and coding, verifying against documented policies, accounts, and procedures.

  • Communicate with staff regarding corporate credit card transactions, providing assistance as needed to ensure timely and complete expense reports, and sync expense reports to accounting software. 

  • Ensure data is input on a timely basis, relative to NNAF’s payment cycles.

  • Support Bookkeeper in end-of-year tax reporting process, collect and organize W-9s for all vendors, keeping detailed records throughout the year, and following up with vendors as needed. 

  • Support virtual systems through digital organization of necessary finance documents.

  • Assist the Finance team with the yearly audit at the end of each fiscal year and support the annual budgeting process.

Finance Team Support (approximately 25% of the position)

  • Departmental meetings: Coordinate and execute meeting logistics for Finance team virtual meetings and potential in person meetings.

  • Maintain finance calendar.  

  • Support with travel coordination, logistics, supply ordering, and schedule coordination for the finance team.

  • Support Finance virtual activities such as meeting coordination and scheduling, agenda creation, and document organization.  

  • Support Finance team members with other finance functions and tasks as needed. 

Other (approximately 10% of the position)

  • Actively participate in required convenings, summits, retreats, and staff meetings, and participate in required virtual staff communications.

  • Protect the organization by keeping information confidential.

  • Update professional knowledge by participating in educational opportunities approved by NNAF, maintaining networks, and participating in professional organizations as relevant to your role.

  • Perform duties required of all staff to support smooth internal operations such as submitting timely expense reports, reimbursement requests, and timesheets.

  • Perform other duties as assigned by supervisor.

 

Travel Expectations

Ability to travel as job requires, approximately six times minimum per year. Travel will primarily be overnight, for approximately 2 - 5 days, and national. Regardless of where the employee lives, and barring travel delays outside of an individual’s control, employee must be able to arrive at destination on-time.

Please note: Due to COVID-19, NNAF has suspended all travel to minimize risk of exposure for staff through the end of the year. This applies to all NNAF related work. We will update the travel suspension only when the pandemic significantly improves and conditions become safer.

Skills/Experience: 

Qualifications 

Job experience requirements

  • One or more years of relevant work experience.

  • Experience with Quickbooks and/or other accounting software is preferred but not a requirement.

Specific skill sets 

  • Strong organizational skills with impeccable  attention to myriad details 

  • Comfortable navigating online data systems

  • Ability to work effectively with Google Sheets and/or Microsoft Excel 

  • Strong written and verbal communication skills

  • Ability to coordinate projects that require team collaboration and review processes

  • Ability to coordinate a project with supervision

  • Ability to use discretion when handling confidential information

  • Confidence with planning, problem solving, able to maintain flexibility and effectively manage ambiguity in a responsive work environment

  • Interpersonal skills with the ability to relate to and empathize with others

Qualities

  • Committed to abortion access and full reproductive health care for all.

  • Committed to an intersectional framework that includes but is not limited to gender, economic, and racial justice.

  • Ability to enjoy collaboration and be a part of a dynamic, highly productive and integrated team; maintain flexibility and effectively manage ambiguity in a responsive work environment.

  • Self-motivated, resourceful, creative, and able to work without significant day-to-day supervision.

  • Open to giving and receiving feedback and committed to practicing this regularly.

  • Belief in bucking the trend through progressive policies to create a new vision for our future.

  • Appreciation of working with diverse staff and board in an organization committed to racial justice.

  • Compassion and careful attention towards meeting attendees that require varied personal needs met when organizing logistical details

 

Work Environment

The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with different abilities to perform the essential functions.

  • Depending on location, a combination of in-office and virtual office at this time. Must be able to participate in online virtual communications including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing.

  • This position is full time, with employee’s regular full time schedule to be approved by supervisor. Regular hours must include attendance during core business hours from 12:00pm – 5:00pm Eastern Time, Monday through Thursday. Occasional work on evenings and weekends as needed as necessitated by travel.

  • Must be able to conduct business in English; however, fluency in languages other than English is a plus.

  • Smoke- and drug (illegal or recreational)-free environment.

  • Some work at off-site locations may be required; NNAF aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.

  • This role routinely uses standard office equipment such as computers, phones, and scanners. Employee is regularly required to communicate effectively via computer, via phone, and in person.

  • This role requires frequent sitting.  

NNAF is an equal opportunity employer and does not discriminate against any individual based on any non-merit factor, and is committed to an equitable workplace where everyone is treated as a respected and valued member of the team. In fact, NNAF actively seeks to build and maintain a diverse staff with regard to race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation. As an organization working in solidarity with the reproductive justice movement, NNAF is committed to fostering the leadership and elevating the voices of women, young people, people of color, Native people, immigrant and refugees, low-income people, LGBQ+, and transgender, gender non-conforming, and non-binary people, people who have had abortions, people with disabilities, young parents, people who were formerly imprisoned, people who have received funding for abortions, and people living in the many intersections of these experiences. We encourage people from these communities to apply.

Compensation/Benefits: 

Compensation: $54,820 - $57,562, commensurate with experience, with competitive benefits package

Benefits: Best in Class benefits package currently including 100% employer paid health insurance plus 50% for dependents/families, a 5% employer retirement match, 32-hour work weeks, 3 weeks vacation, 13 holidays, generous sick time, and a commitment to professional development.

How to Apply: 

Application Deadline: March 1, 2021, 11:59PM CT for full consideration 


Instructions: Click the following link https://abortionfunds.bamboohr.com/jobs/ and upload your resume and cover letter. If you have any questions or trouble with the application process, send a message to jobs [at] abortionfunds.org

Organization Info

Listing Stats

Post Date: 
Feb 8 2021
Active Until: 
Mar 8 2021
Hiring Organization: 
National Network of Abortion Funds
industry: 
Nonprofit