Office Assistant provides administrative finance/accounting and operations support for NASCA Business Unit
The Finance Administrative Assistant will work to support the finance and operations team to accomplish the daily, weekly and monthly tasks and reports. S/he will support the planning and execution of logistics for special events and/or meetings, purchasing, central filing, mailroom operations, facility management, telecommunications, and/or reception. In addition, S/he may perform Information Systems, Human Resources, and Finance administrative tasks, including processing forms, preparing reports. S/he will respond to inquiries about office activities, create office materials, and draft correspondence. S/he is well versed in the systems and resources utilized by the team in order to execute assigned tasks. Under the guidance of his supervisor, s/he will communicate with staff in the office; as well as with volunteers. interns and vendors. S/he will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow.
RESPONSIBILITIES AND SCOPE
- Does not supervise any staff.
- Duties are performed according to instructions or established practices.
- May help plan the work of volunteers or interns.
- May purchase equipment and supplies as provided for in budget and in consultation with supervisor.
- May serve as a team member for assigned work teams.
- Occasional travel to support fieldwork in remote and potentially dangerous sites.
- Supervisor will resolve any problems or questions.
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
- Work overtime as needed.
- Provide support to the Finance and Operations team to review the accounts receivable of suppliers
- Help to conduct the regular operation activities of the Bogota Office.
- Support the operations and finance team on filing and communication tasks for the Bogotá, Costa Rica, Panama and Venezuela Offices
- Upload the weekly payment in the organization financial system
- Support the Finance Operations Team with Different Financial, Operations and or Administrative Reports.
- Ensures TNC policies and procedures are met.
- Provide input through the office teams for the improvement of existing procedures.
- Refer difficult questions and unusual problems to supervisor.
- Office infrastructure and facilities management support
- Support to office and field staff on day-to-day activities
- Administrative support to office staff
- Office reception when needed
- Support with the health and safety system at work
- Work within scope of office strategic goals.
MINIMUM QUALIFICATIONS
- Ability to learn procedures and follow instructions.
- Read and write in English
DESIRED QUALIFICATIONS
- Ability to work well in a high-volume production environment.
- Customer service” skills and focus
- Proactivity to perform the tasks required by this position.
- Strong attention to detail.
- May require fluency in a English to support Financial and Operations Team.
- Speak in English
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.