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Sr Contracts Coordinator

Bethesda, MD, USABethesdaMDUSA
Full-time

The primary role of this position is to manage the contracts approval process for the CFF Bethesda office and local CFF Chapters while also monitoring and maintaining My Workplace.  The Senior Contracts Coordinator manages the contracts review process and contract routing to appropriate Subject Matter Experts and approvers.  In addition, the Senior Contracts Coordinator analyzes any revisions that need to be made in a contract and secures appropriate approvals for editing, negotiating and routing while staying in communication with Business Owners and Chapter Staff members. The Senior Contracts Coordinator will work with Contract Dept members to manage the processing of insurance requests with CFF insurance agents for special event insurance applications. 

Areas of Responsibility: 
  • Contract Administration and processing – Responsible for managing the flow of contracts from initial submission until final signature using My WorkPlace, AdobeSign and other internal tracking tools. Duties include managing the review of My Workplace requisitions, contract reviewing, editing, tracking & processing, structuring insurance requirements, and performing document comparisons; adding and removing language as appropriate.
  • Customer Service and Confidentiality – Serves as a primary point of contact for Chapter and Bethesda office inquiries about contracts & insurance. Duties involve frequent interaction with all CFF staff and occasional negotiation with outside vendors.
  • Responsible for managing and approving all Special Event Insurance applications and liability claims as well as ensuring contractual obligations meet current coverage. Serves as a point of contact between CFF staff and the insurance provider.
  • Filing & Records – Responsible for maintaining accurate and accessible files and records of all Bethesda & Chapter contracts, insurance certificates & claims.
Educational Background: 
College degree and minimum of 2 years related experience required.
Skills/Experience: 
  • Ability to handle multiple tasks, prioritize and keep organized ensuring timely and accurate work. 
  • Analytical skills with the ability to concentrate and pay close attention to detail.
  • Initiative, follow-through, sound and accurate judgment with an ability to support and explain reasoning for decisions.  Includes appropriate people in decision-making process; and ensure timely decisions are made.
  • Intermediate to advanced knowledge of Microsoft office including Outlook, Word, PowerPoint Access and Excel. 
  • Interpersonal skills necessary to deal effectively with a variety of employee and vendor issues.  Strong written and verbal communication skills.
  • Strong professional ethics, reacting well under pressure; excellent following through and maintaining confidentiality.
  • Superior organizational skill, including filing, tracking, processing and reporting skills.

REPORTING RELATIONSHIPS:

  • Manager, Contracts Management

WORKING CONDITIONS:

  • Normal office environment with little exposure to excessive noise, dust and temperature.
  • No heavy lifting required.
  • Minimal travel (e.g., 2x/yr.) to conferences and meetings, as necessary.
Job Function: 

Organization Info

Cystic Fibrosis Foundation

Overview
Headquarters: 
Bethesda, MD, United States
Founded: 
1957
About Us
Mission: 

The mission of the Cystic Fibrosis Foundation is to cure cystic fibrosis and to provide all people with the disease the opportunity to lead full, productive lives by funding research and drug development, promoting individualized treatment and ensuring access to high-quality, specialized care.

The Cystic Fibrosis Foundation has 70 chapters and branch offices across the country that work diligently to raise funds to help support the search for a cure. In addition, the Foundation provides funding for and accredits more than 120 CF care centers and 53 affiliate programs nationwide, including more than 100 programs for treating adults with CF. The high quality of specialized care available throughout the care center network has led to the improved length and quality of life for people with CF. Located at teaching and community hospitals across the country, these care centers offer the best care, treatments and support for those with CF.

Listing Stats

Post Date: 
Sep 11 2019
Active Until: 
Oct 11 2019
Hiring Organization: 
Cystic Fibrosis Foundation
industry: 
Nonprofit