The primary role of this position is processing contracts for the CFF Bethesda office and local CFF Chapters and maintaining My Workplace. The Contracts Coordinator reviews all incoming contracts for contract routing. In addition, the Coordinator discusses any revisions that need to be made in a contract with Contract Dept staff and assists with editing, processing, negotiation and communication with Business Owners and Chapter Staff members. The Coordinator will work with Contract Dept members to process insurance requests with CFF insurance agents for special event insurance applications.
Areas of Responsibility:
- Contract Administration and processing – Responsible for flow of contracts from initial submission until final signature using My WorkPlace and AdobeSign. Duties include assisting the contracts dept. with the review of My Workplace requisitions and contract language, attention to insurance requirements, assisting in Bethesda and Chapter contract review, editing, tracking and processing, document comparisons adding and removing language as appropriate.
- Customer Service and Confidentiality – Serves as a primary point of contact for Chapter and Bethesda office inquiries about contracts & insurance. Duties involve frequent interaction with all CFF staff and occasional negotiation with outside vendors.
- Insurance – Responsible for supporting the processing of all Special Event Insurance applications and liability claims as well as ensuring contractual obligations meet current coverage. Serves as a point of contact between CFF staff and the insurance provider.
- Filing & Records – Responsible for maintaining accurate and accessible files and records of all Bethesda & Chapter contracts, insurance certificates & claims.
Educational Background:
College degree and 1-2 years professional experience required.
Skills/Experience:
- Ability to handle multiple tasks, prioritize and keep organized ensuring timely and accurate work.
- Analytical skills with the ability to concentrate and pay close attention to detail.
- Initiative, follow-through, sound and accurate judgment with an ability to support and explain reasoning for decisions. Includes appropriate people in decision-making process; and ensure timely decisions are made.
- Intermediate to advanced knowledge of Microsoft office including Outlook, Word, PowerPoint Access and Excel.
- Interpersonal skills necessary to deal effectively with a variety of employee and vendor issues. Good written and verbal communication skills.
- Strong professional ethics, reacting well under pressure; excellent following through and maintaining confidentiality.
- Superior organizational skill, including filing, tracking, processing and reporting skills.
REPORTING RELATIONSHIPS:
- Manager, Contracts Management.
WORKING CONDITIONS:
- Normal office environment with little exposure to excessive noise, dust and temperature.
- No heavy lifting required.
- Minimal travel (e.g., 2x/yr.) to conferences and meetings, as necessary.
Job Function:
Organization Info
Listing Stats
Post Date:
Apr 23 2019
Active Until:
May 23 2019
Hiring Organization:
Cystic Fibrosis Foundation
industry:
Nonprofit