Become a force for nature and a healthy planet by joining the Maryland/DC Chapter’s Team! Our work is focused on two areas where our outcomes can have the greatest impact for the residents of Maryland/DC: protecting clean water and tackling climate change. Our efforts span the region, from western Maryland's Central Appalachian forests to our nation's capital and beyond to the Chesapeake Bay. The Executive Coordinator & Trustee Liaison will provide direct administrative support to the executive director and the deputy executive director and, on occasion, to the other executive team members. This position will directly support the executive team functions, activities, and workplan by creating the executive team meeting agendas, taking notes, and providing follow-up of action items. This position also serves as the board liaison with the chapter’s dynamic and influential trustees, and plans and coordinates all board meetings and related activities and involves a lot of interaction with a broad spectrum of colleagues and is ideal for a candidate who values working in close partnership with senior leadership, is a good communicator, flexible, and works well with diverse peers.
The Executive Coordinator & Trustee Liaison will be responsible for a variety of administrative support tasks that will help advance TNC’s conservation goals in MD/ DC and beyond. They will manage communications and logistics for the executive director and deputy director and, on occasion, other members of the executive team by handling domestic and international travel arrangements, managing calendars, answering phones, drafting correspondence, processing expenses, creating board reports, and scheduling meetings and special events. They will provide technical support, track data, perform research, and provide critical review of reports. They will become knowledgeable of and provide guidance in satisfying administrative requirements based TNC policies and procedures. They will identify opportunities and implement processes and practices to improve effectiveness. The Executive Coordinator & Trustee Liaison will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will communicate on behalf of executive director and deputy director with staff in various programs across the Conservancy; as well as with donors, vendors, trustees, and business relations. They will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. They will perform administrative functions for programs, as required.
RESPONSIBILITIES AND SCOPE
- Act independently on assigned tasks and exercise independent judgment based on analysis and experience; work is diversified and may not always fall under established practices and guidelines;
- Work within scope of program’s strategic goals;
- Coordinate projects with several variables, work within a defined timeline and budget;
- Demonstrate sensitivity in handling confidential information;
- Perform non-routine analysis, research and follow-through;
- Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements;
- Make purchases, process invoices, contract with vendors, and assist with budget preparation;
- May act as a resource to others to solve problems and act in supervisor’s stead when instructed;
- May supervise administrative and/or volunteer staff, including training and professional development;
- Provide input through project teams for the improvement of existing programs;
- Refer difficult questions and unusual problems to supervisor;
- Travel and work flexible hours; and
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
- Experience generating reports and interpreting data;
- Experience in business writing, editing, and proofreading;
- Experience organizing time and managing diverse activities to meet deadlines;
- Experience working across teams and communicating with a wide range of people; and
- Experience with use of technology to achieve desired results, in particular Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
- Ability to analyze information for the purpose of coordinating and planning activities, and solving problems;
- Ability to write concisely and coherently as well as edit correspondence and communications;
- Experience interpreting guidelines to achieve desired results;
- Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff; and/or
- Strong organization skills, accuracy, and attention to detail.
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.