The Conservation Operations Coordinator is responsible for a variety of activities in support of MD/DC Chapter priorities.
The Conservation Operations Coordinator reports to the Director of People and Finance. S/he is responsible for performing multiple administrative functions related to the MD/DC Chapter. The coordinator will play a vital role with finance administrative tasks, including processing invoices for payment, depositing checks electronically, preparing reports and providing support in monitoring budgets. S/he is responsible for scheduling and coordinating logistics for special events and/or meetings, purchasing office supplies, central filing, mailroom operations, facility management, telecommunications, and/or reception. S/he may assist with the recruitment and training of program volunteers, and may coordinate the activities of volunteers. In addition, the coordinator will be the liaison and technology lead for the chapter, coordinating issues related to Information Systems with the TIS Manager for the chapter, located in New Jersey. S/he will assist the Director of People and Finance as needed with Human Resources activities. S/he applies established processes and practices in order to improve effectiveness and documents program procedures for reference by staff. S/he will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. The Coordinator may handle inquiries about business unit activities and assist in the development of chapter materials and correspondence. S/he will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. The Coordinator may communicate on behalf of the supervisor with internal and external sources, including staff, donors, vendors, and business relations in order to coordinate arrangements, convey information, and ensure successful execution of program.
RESPONSIBILITIES AND SCOPE
- Demonstrate sensitivity in handling confidential information.
- Does not supervise any staff, but may supervise volunteers, interns, or temporary staff.
- Duties are performed under general supervision and established guidelines.
- Financial responsibility will include purchasing, processing invoices, contracting with vendors, and assisting with budget tracking.
- Identify routine problems and utilize existing resources for resolution, refers difficult questions and problems to supervisor.
- Make day-to-day decisions within the scope of work assignments and prioritize work independently.
- Serve as a team member for assigned projects.
- Willingness to travel, work overtime, and work evenings and weekends as needed.
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
- Experience in business writing, editing, and proofreading;
- Experience organizing time and managing diverse activities to meet deadlines;
- Experience performing one or more administrative processes; and
- Experience working and communicating with a wide range of people.
DESIRED QUALIFICATIONS
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
- Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems;
- Ability to apply research skills;
- Ability to write and edit written materials for use with program communications and special events;
- Database skills, including managing and tracking data, and producing reports;
- Excellent customer service skills and focus;
- Experience, coursework, or other training in relevant field; and/or
- Strong organizational skills and attention to detail.
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.