The Assistant Controller is responsible for the management and supervision of accounts payable and procurement-related systems and processes. The position will provide leadership related to gathering requirements and selecting and implementation a new procurement/AP system in FY 2019 and 2020. The position is competent in the operation of purchasing and financial accounting systems, processes and internal controls, as well as accounting principles and concepts. Provides leadership, strategic direction and management over key activities such as the design and configuration of financial systems, business intelligence and reporting systems and AP/purchasing policies and processes. This role supervises of activities such as accounts payable operations, expense report processing, monitoring of aging and backlog and approval of transactions.
The position reports to the Controller and oversees eight professionals.
The position provides oversight and quality review for a variety of tasks, including the review and production of purchase orders, invoice match and payment of vendor invoices. The position supervises the maintenance of key systems such as routing rules and other configurations within the requisition system. This position manages 1099 reporting and other activities.
- Provide leadership to team members through sound management, goal setting, performance monitoring and ongoing improvement initiatives.Design and implement professional development plans for direct and indirect reports.
- Identify and resolve process bottlenecks and inefficient procedures.
- Establish and maintain controls to ensure invoices are paid as they become due and are properly recorded on the general ledger.
- Oversee the development and delivery of training to end users.
- Perform process design analysis and end user testing for new systems and processes.
- Establish and maintain controls to ensure that accounts payable transactions are approved in the budget, properly matched to authorization documents such as contracts and purchase orders and properly reported on the Foundation’s accounting records.
- Maintain controls to ensure timely payment and proper handling and documentation of special transaction classes such as the rent roll, medical awards, non-purchase order type payments and other transactions.
- Managed the maintenance of financial systems such as the Foundation’s electronic requisition/P.O. system.
- Establish and monitor key performance indicators (KPIs) for the AP and other functions.
- Maintain oversight of financial processes and procedures. Document procedures with written tools such as flow charts, standard operating procedures, control checklists, etc.
- Ensure compliance with 1099 reporting requirements.
- Serve as a team leader and subject matter expert with respect to the identification and configuration of financial systems such as work flow solutions, budget and other financial system modules, T&E solutions, etc.
- Assist with month-end closing activities as needed, including month-end journal entries, responding to questions from chapters, and adjustments/reclassifications.
- Ensures chapter and HQ inquiries and requests for assistance and rush payments are handled promptly and professionally.
- Knowledge of accounts payable and accounting principles in order to oversee financial processes.
- Approximately 7 years of progressively more responsible related work experience necessary in order to perform expected duties.
- CPA required.
- Excellent interpersonal skills necessary to work with internal and external parties, such as banks, outside vendors and staff in chapter field offices, among others.
- Leadership skills sufficient to effectively manage and supervise a team of eight individuals.
- Analytical skills necessary to reconcile bank accounts with complex structures and solve system and other problems, as necessary.
- Proficiency with Excel spreadsheets and general ledger software.Ability to learn and become proficient with additional software including Microsoft Dynamics GP, Paramount Workplace and other software.