The Cystic Fibrosis Foundation - the world’s leader in the search for a cure for cystic fibrosis, and one of the most innovative and successful organizations of its kind – is seeking an Accounts Payable Lead to work with our dynamic Accounts Payable Department. Our offices are conveniently located in downtown Bethesda with metro access.
The Accounts Payable Lead is knowledgeable in best practices in accounts payable and demonstrates strong analytical and organization skills by accurately and efficiently performing functions such as: training with policy adherence for accounts payable procedures and guidance for headquarter staff along with innovating to improve processes. All duties shown below should be performed in a timely, professional manner while providing exemplary customer service.
- Perform quality REVIEW and APPROVAL of incoming payment requests from Headquarter personnel.
- Provide ongoing TRAINING and SUPERVISION of payment documentation and process activities conducted by Headquarter personnel.
- This position is ACCOUNTABLE for maintaining transaction production timelines that are compliant with applicable department-level SLAs and acceptable timelines.
- Establish and maintain all vendors files in Dynamics
- Respond to all vendor inquiries
- Research and resolve vendor payment issues
- Annual and monthly preparation of 1099 maintenance and reporting
- Monitor the AP mailboxes (Vendor and Invoices)
- Participate in the weekly/monthly Field logistic calls
- Provide monthly onboarding AP training for new hires
- Participate in systems upgrade (Workplace, Dynamics and etc)
- Provide ongoing communication and high-quality customer care to headquarter office personnel. Support our mission with a listening ear and respectful resolutions
- Demonstrate strong research and analytical skill. Demonstrate the ability to articulate and solve problems by gathering and analyzing information and making sensible decisions.
- Assist with SOP writing and maintenance
- Innovate, develop, and constantly strive to improve the accounts payable process
- Aspire for excellence by promoting a positive attitude, collaborative environment and high work ethic when interacting with vendors, managers and employees
- Assist department in meeting productivity standards, goals and deadlines
- Perform other duties as assigned
- Experience in accounts payable processing is necessary (4+ years)
- Training and coaching skills - required to contribute to building a positive team sprit and supports everyone’s efforts to succeed
- Interpersonal Skills- focuses on solutions in a cooperative manner. Must communicate effectively (verbal and written) while providing exemplary customer service
- Organizational Support -follows policies and procedures with care and protection of sensitive data
- Analytical skills- with attention to detail to multiple step instructions and high work ethic required
- Professionalism- positive, professional attitude with respect and consideration to all
- Proactive- forward thinker that takes the initiative in improving and being productive
- Strong organization skills- multi-tasking and time management skills
- Accountability- takes responsibility for complete and incomplete tasks
- Ability to work independently and in a team; in a fast-paced, high volume environment with emphasis on accuracy and timeliness
- Dependability- reliable and trustworthy who reports to work consistently
- Computer Literacy -Microsoft Office (Excel/Word/Outlook/PowerPoint) and accounts payable /general ledger systems
- Microsoft Dynamics experience (a plus)
- Paramount Workplace experience (a plus)