The incumbent in this role will be responsible for coordinating with each team member information flow regarding yearly budget requests of the SVP/CFO and VP of Finance and the execution of those requests.
Areas of Responsibility:
- Coordinates with each team member information flow regarding yearly budget requests of the SVP/CFO and VP of Finance and the execution of those requests.
- Assists SVP and Team leads during annual business planning & Quarterly Business Reviews
- Manages on-boarding & payment of vendor agreements, in compliance with CFF Accounting Policies.
- Coordinates with Compliance in vetting vendor agreements
- Secures PO number for vendor invoices & maintains database of all department vendor information
- Renew and manage operational components of contract revisions; track contract expiration dates and notify contract owner
- Develop and maintain tracking system for department expenses
- Manages processing, approval and tracking of all department invoices
- Produces monthly budget reports to SVP and Team leads
- Serves as Team point person for Accounts Payable
- Submits vendor contracts & invoices for approval through Workplace
- Develops & maintains department-wide contracts calendar & communications system
- Develops & maintains department-wide communications processes and materials for department vendors regarding invoicing, payments and contract renewals, in coordination with program line managers
- Receives and tracks expense sheets when submitted through workplace for personal reimbursement
- Makes, tracks and submits department credit card purchase
- Coordinates and tracks all CFF lobbying expenditures
- Coordinates and tracks national and chapter staff who need to report federal lobbying activities and monitors tracking system to ensure staff compliance.
- Distribute and collect employee monitor and registered lobbyist questionnaires to appropriate CFF staff and enforce deadlines.
- Tracks external vendor lobbying activity and the expenses associated with each vendor.
- Compiles lobbying reports for Finance and outside counsel.
- Administers CFF travel assistance program for states and federal Advocacy Days, including developing and maintain standard operating procedures, and processing reimbursements.
- Submit reimbursement for travel or other expenses for external folks
Educational Background:
BA/BS degree required
Skills/Experience:
- Minimum of 2 years of relevant experience
- Proficient in Microsoft Office Suite, computer savvy
- Excellent communication skills both verbal and written
- Ability to multi-task along with excellent organization skills and attention to detail
- Prior experience submitting tracking and submitting expenses would be ideal
Job Function:
Organization Info
Listing Stats
Post Date:
Aug 31 2017
Active Until:
Oct 1 2017
Hiring Organization:
Cystic Fibrosis Foundation
industry:
Nonprofit