The Payroll & Benefits Specialist is responsible for compilation and recording of employee time and payroll data, health and wellness plan information, processing of bi-weekly payroll and benefit using Automated Data Processing (ADP) for the company, in an efficient, accurate and confidential manner.
Areas of Responsibility:
Payroll
- Maintains payroll and related records.
- Continually maintains and updates employee information in Payroll System database to ensure accuracy of output each payroll period.
- Works with registrars and program staff to on- board new and re-hires into the ADP Recruiting/WorkForceNow payroll systems and Ultracamp (online
- Tracks and runs all criminal background checks
- Assists with staff check-ins; collecting and processing paperwork, updating systems and/or BCCYMCA website as needed
- Balances and controls earnings and deduction totals.
- Determines and corrects out-of-balance conditions using registers and reports.
- Documents and updates procedures.
- Responds to inquiries from financial and government institutions regarding information on individual employees (e.g. employment verifications, unemployment information).
Benefits
- Maintains accurate employee benefit records including new enrollments and family and employment status changes.
- Provides employees with information regarding benefit programs.
- Works closely with a variety of vendors to support plan administration (e.g. YRetirement, YBenefits, Delta Dental).
- Assists with open enrollment process and implementation, administration, and communication of employee benefit plans.
- Assists in the implementation, administration, and communication of employee benefit plans.
- Makes presentations on benefit programs for newly hired employees.
- Assists with monthly benefits plan funding, billing, benefits accounting, and reconciliation.
- Maintains employee records of sick leave (if applicable), length of service, retirement status, Family and Medical Leave Act (FMLA) records, time off with pay records and miscellaneous other records.
- Coordinate and respond to unemployment claims.
- Ensures compliance with all federal programs such as HIPPA and COBRA; administers COBRA continuation program
General
- Maintains high level of confidentiality and has a working knowledge of applicable federal, state, and municipal regulations as they relate to human resources.
- Creates reports for finance and HR department as needed (e.g. benefit, ACA, pre/post tax deductions, overtime tracking, applicant tracking, etc.)
- Prepares journal entries and records expenses to the general ledger.
- Performs other related duties as requested by the CFO and Human Resources Manager.
- Other duties may be assigned to meet ongoing business needs.
Educational Background:
College degree or equivalent training preferred.
Skills/Experience:
- Two to three years’ experience processing payroll required
- Experience in Human Resources specifically benefits administration preferred.
- Must possess technical ability to effectively utilize Human Resources Information System including running various tasks to complete accurate scheduled payroll and reporting, updating benefit plan information and monitoring it’s accuracy.
- Ability to collaborate well with others.
- Ability to keep a steady work schedule with regular, predictable attendance to ensure steady work flow and minimal disruption to department schedules and deadlines.
- Excellent oral and written communication skills and professional interaction, including working with vendors and third party administrators.
- Self-starter with the ability to work under general supervision.
- Ability to maintain strict confidentiality of all information and meeting rigid deadlines.
Working Conditions:
- Ability to stand or sit while maintaining alertness for several hours at a time.
- Position may require bending, leaning, kneeling, and walking.
- Ability to speak concisely and communicate effectively.
- Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency
- Ability to view/enter data for long periods of time.
Job Function:
Organization Info
Listing Stats
Post Date:
Feb 12 2019
Active Until:
Mar 12 2019
Hiring Organization:
YMCA of the USA
industry:
Nonprofit