The Operations Coordinator will be responsible for a variety of operations activities in support of a program’s approved tactics.
The Operations Coordinator will be responsible for performing multiple administrative functions related to operations. They will be responsible for scheduling and coordinating logistics for special events and/or meetings. Operations activities will include sorting and distributing mail, answering phones and reception duties, organizing and maintaining files, purchasing, maintaining office equipment, and working with vendors.
In addition, the Coordinator will perform Finance administrative tasks, including processing forms, preparing reports, and monitoring budgets. They will use available systems and resources to maintain, track, and research data, and to produce and review reports. In addition to cash receipting, he/she will manage check requests, preparing and processing expense reports, and monitoring expenditures. Supports in preparing financial reports, processing various transactional forms, such as journal entries, cash receipt recordings, and adjustments, also including payment of invoices, electronic file transfer, and customer service.
They will apply established processes and practices to improve effectiveness and to document operations procedures for reference by staff. They will coordinate activities with multiple variables, set realistic deadlines and manage the timeline. The Coordinator will handle inquiries about business unit activities and assist in the development of operations materials and correspondence. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. The Coordinator will communicate on behalf of their supervisor with internal and external sources, including staff, vendors, and businesses to coordinate arrangements, convey information, and ensure successful execution of program.
This description is not intended to be a complete list of all duties and responsibilities required for this job.
RESPONSIBILITIES & SCOPE
- Perform duties under general supervision and established guidelines.
- Make day-to-day decisions within the scope of work assignments and prioritize work independently;
- Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor;
- Demonstrate sensitivity in handling confidential information;
- Does not supervise any staff, but may supervise volunteers, interns, or temporary staff;
- Financial responsibility may include purchasing, processing invoices, contracting with vendors, and assisting with budget tracking;
- Serve as a team member for assigned projects; and
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
- Experience organizing time and managing diverse activities to meet deadlines;
- Experience performing one or more administrative processes; and
- Experience working and communicating with a wide range of people.
- Requires a valid driver’s license and compliance with the Conservancy’s Auto Safety Program.
DESIRED QUALIFICATIONS
- Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems
- Ability to apply research skills;
- Ability to write and edit written materials for use with program communications and special events;
- Database skills, including managing and tracking data, and producing reports;
- Excellent customer service skills and focus;
- Experience, coursework, or other training in relevant field; and/or
- Strong organizational skills and attention to detail.
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.