The Talent Acquisition Specialist plays an important role in providing support to the internal Executive Recruiting team as it identifies top candidates and moves to the final interview and offer stages of the full-cycle recruiting process. The Specialist implements targeted diversity sourcing initiatives, leverages social networking sites and uses other recruitment tools and techniques to find passive and diverse talent for senior level positions. This individual is an integral part of the People Team’s Recruiting function and is instrumental in helping to develop a pipeline of qualified individuals for the future and in providing diverse candidate pools to fill current vacancies.
The Talent Acquisition Specialist uses creative sourcing techniques to identify top talent for senior level jobs, difficult to fill and/or growth positions within the organization. S/he screens and evaluates applicants, and practices more than simple name generation, but rather develops and assesses potential applicants for adequate experience and qualifications (finding the needle in the haystack). The Specialist employs sourcing and data mining methods, including Boolean searches, a variety of search engines, internal sourcing, and external job board searches. S/he will join internal “kick-off” calls with hiring managers and the Executive Recruiting team, visually screen resumes, may be requested to complete phone screen assessments, and assists in daily recruiting project management. The Specialist also builds relationships with professional associations and universities, as well as uses social networking sites such as LinkedIn that allow individuals to post online professional resumes and profiles.
Duties include but are not limited to: writing, posting and advertising jobs; tracking costs; researching and sourcing prospective applicants and qualifying individuals for a wide range of positions, particularly in salary grades 9 and above; sourcing prospects; updating applicant records in PeopleSoft; corresponding with job applicants; providing logistical support for interviews and meetings; preparing correspondence and presentations; editing and formatting documents; preparing materials for conferences; answering general job inquiries; and ensuring confidentiality with all HR-related matters. The Talent Acquisition Specialist reports to the Talent Knowledge Manager.
RESPONSIBILITIES AND SCOPE
- Partner with the Executive Recruiting team to understand hiring needs, priorities and timing.
- Join LinkedIn and other professional groups, and place job advertisements as assigned.
- Maintain relevant inhouse recruiting metrics, including client satisfaction surveys for each recruitment. Produce reports on hiring demographics such as minority, veteran, disabled and gender percentages per hire, time and cost to fill.
- As assigned, directly source diverse talent through personal networks, LinkedIn, web searches, social media, job boards, associations, university career sites and other sources for select positions.
- Track prospects via tracking tool designed by the Executive Recruiting team and produce weekly reports for the Executive Recruiting team and hiring managers that track research results and the status of each recruitment.
- Screen online resumes in PeopleSoft, reject those who do not meet qualifications, and discuss those whom the Executive Recruiting team should personally phone screen. May be occasionally asked to provide first-level applicant screening and pre-qualification calls.
- Populate applicant lists in PeopleSoft. Ensure that PeopleSoft fields are populated to capture cost and activity data, contact notes, and reference information. Add screening notes and reject applicants in PeopleSoft when final candidate is selected and accepts the position.
- Attend online events to learn new sourcing tools and techniques, especially those related to finding diversity of talent.
- Schedule and coordinate interviews, greet candidates and facilitate meetings/interviews in the conference rooms for interviews held at the Worldwide Office. Establish interviewer and candidate availability, schedule meetings via Outlook, provide logistical support for meetings on-site and coordinate travel arrangements when necessary.
- Provide administrative support for Recruiting Team meetings, including scheduling, preparing and copying materials, ordering food and supplies. Assist with Outlook meetings and scheduling for the Executive Recruiting team members.
- Assist the Executive Recruiting team in conducting reference checks on prospective employees and typing them up in report format.
- May occasionally assist with training presentations via WebEx or at Operations Conferences.
- Conduct research, deliver results and effectively manage multiple projects with competing priorities.
- Maintain social media pages (LinkedIn, Facebook and Twitter) to engage active/passive talent pipeline.
- Respond to job posting inquiries, and provide general administrative support as needed.
MINIMUM QUALIFICATIONS
- Proficiency with Microsoft Office suite. Ability to construct and produce reports.
- A minimum of one-year experience working with an applicant tracking system, including reporting and analytics.
- Experience conducting research and in making strategic sourcing and recruiting recommendations.
- Social media channel sourcing experience and online presence (LinkedIn, Facebook, Twitter) and advanced Internet research skills.
- Knowledge of recruiting and sourcing techniques (i.e. Advanced Google Search, Boolean Search Strings, and others).
- Experience in writing job advertisements and posting jobs online.
- Proven success in building relationships and partnerships, ideally with recruiters, candidates and hiring managers.
- Experience in handling confidential and sensitive data.
- Proven written and verbal communication skills, as well as the ability to train others.
- Excellent customer services skills and experience in responding to employee and applicant inquiries.
PREFERRED KNOWLEDGE AND QUALIFICATIONS
- Cross cultural and/or multi-cultural experience.
- Two years of experience in full-cycle corporate sourcing/recruiting experience with a large nonprofit.
- Experience with sourcing diverse job prospects and reviewing job boards for matches.
- LinkedIn Recruiter and/or AIRS certifications preferred.
- Working knowledge of PeopleSoft applicant tracking system with a focus on data integrity.
- Keen attention to detail, organized and able to maintain a courteous and professional approach and attitude in working with the public.
- Solid knowledge of word processing, database management, and spreadsheet software, with ability to construct and produce reports, data input, manipulation, and analysis.
- Broad understanding of fundamental HR concepts, processes, and services.
- Able to handle multiple projects simultaneously.
- Team oriented, able to take direction and learn quickly.
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.