Back to top

Reporting and Development Associate

This job is no longer available

Arlington, VA, USA

The Associate, Reporting & Development provides support for a wide range of fundraising activities to help further ACT’s mission. In addition, this position plays a critical role in the organization’s external reporting and internal reporting functions.

Reports To

  • Reports to: Manager, Grants & Development
  • Collaborates with: Senior Manager, Narrative & Media Content; Manager, Public Affairs & Programs Support
  • Supervises: This position currently has no supervisory responsibilities.
Areas of Responsibility: 

Grants Management

  • Solicit grant reporting information from programs, and assemble, write and submit reports according to grant specifications; in addition, work with ACT-US financial staff to obtain expenditures reporting
  • Provide timely reminders of reports due to program and financial staff and ensure timely submission of technical and financial reports to donors
  • Ensure that ACT’s grant reports are prepared using a results-oriented approach to align with ACT’s adaptive management aims and help set up the reporting efforts for success
  • Maintain fundraising calendar to ensure timely submission of reports

Internal/External Reporting and Information Management

  • Coordinate ACT’s internal programmatic reporting practices
  • Consolidate information on the activities of the country programs, including grant reporting, program reporting, and reports from field sources. Edit and distribute among ACT-US staff program reports from program liaisons, highlighting notable developments
  • Provide narrative compendia of programmatic information and assemble key program-related information and data for internal/external needs
  • Create and maintain current summaries on major projects for the use of the Development team and international offices
  • Properly organize and file all factual information regarding programmatic progress, including program reporting, and sundry reports from field sources
  • Prepare brief high-level programmatic progress reports for executive team and Board information packets
  • Prepare high-level programmatic achievements for ACT’s 990 Form
  • Assist with the development of the ACT annual report through provision of narrative program content for the preceding year
  • Support the development of and the update of content for internal and external communications needs, as requested by the communications team, including contributing to content development of the ACT-wide Internal Bulletins
  • Monitor the ACT website for accuracy of content and dated content, and provide content for updates as requested by executive and communications staff


  • Maintain and update ACT’s fundraising database with regard to informal and formal donor communication records
  • Assist in conducting prospect research on individuals and foundations
  • Support the development of project frameworks for specific foundation proposals (e.g. goals, objectives, outcomes, impact, results)
  • Support the production of mail and email appeals across the year
  • Assist senior staff in preparing for donor visits with information on donor giving history and funded project status
  • Ensure proper organizing and filing of all development-related correspondence (e.g. proposals, applications, letters, acknowledgments) on ACT cloud storage
Educational Background: 
College degree or equivalent education

Required Qualifications

  • Native-level English speaker
  • Ability to read Spanish
  • Strong writing and compositional skills
  • Demonstrated ability to compose comprehensive grant or project reports
  • Experience in managing projects, including coordination with other departments within an organization

Preferred Qualifications

  • Preferred 2-4 years’ experience in a nonprofit setting and optimally in the area of reporting and development
  • Experience with fundraising databases such as Abila FR50 and web-based applications
  • Conversational ability in Spanish; facility in Portuguese and/or Dutch a plus
  • Experience in researching grant-makers
  • Proficiency in Microsoft Office 365 environment
  • Knowledge of key conservation issues in the Amazon and familiarity with conservation by indigenous peoples and other local communities
  • Familiarity with the Open Standards for the Practice of Conservation and adaptive management framework


  • Demonstrated ability to multi-task with acute attention to detail; excellent organizational and administrative skills
  • Ability to work independently and effectively under pressure in a rapidly changing professional environment
  • Ability to work in a multi-cultural, multi-ethnic environment with respect for diversity
  • Diplomacy and good interpersonal skills, with the ability to remain calm under pressure and not lose sight of strategic priorities
  • Excellent written, oral, and interpersonal communication skills

Physical Requirements

  • This position will be working in a typical office setting, with no extremes in temperature or lighting. 
  • Domestic and international travel may be required; may require working extended and/or varied work hours, including on weekends.
  • Applicants should be able to work with equipment typically found in an office and should be able to perform the essential functions of the job, with or without accommodation.

The organization offers an excellent benefits package and a salary that is commensurate with education and related work experience. This position is eligible for all benefits offered to regular employees.

How to Apply: 

Application Deadline January 31, 2020

  • Application Procedures

  • Applicant must be legally authorized to work in the United States without sponsorship.
  • Please email cover letter and resume to [email protected]; use Reporting & Development Associate Position in the subject line.
Additional Information: 


The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. The preceding job description is not designed to cover or contain a comprehensive listing of activities, duties, qualifications, and responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The Amazon Conservation Team is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, ethnic background, religion, gender identity, gender expression, sexual orientation, age, national origin or disabilities.

Organization Info

Amazon Conservation Team

Arlington, VA, USA
1-10 employees
About Us
Areas of Focus: 

The mission of ACT is to partner with indigenous and other local communities to protect tropical forest and strengthen traditional culture. ACT has presence in Brazil, Colombia and Suriname.


ACT seeks to steadily increase the number of local communities in the Amazon who are able to monitor, sustainably manage and protect their traditional forestlands and significantly increase the area of Amazonian rainforest with improved protection.  ACT’s strategic approach to conservation, focusing on sustainable land management and protection, secure and sustainable livelihoods, and strengthen community governance and culture, supports our vision for the Amazon and provides a clear, unified and long-term direction for how our organization operates.

Connect With Us

Listing Stats

Post Date: 
Jan 2 2020
Active Until: 
Feb 2 2020
Hiring Organization: 
Amazon Conservation Team