The Legal Program Coordinator (Coordinator) provides a range of program support to The Nature Conservancy’s Corporate Services Legal Team. The position is supervised by the Associate General Counsel for Corporate Services and works with multiple attorneys and legal support staff.
The Coordinator will be responsible for performing multiple administrative functions supporting the Corporate Services Legal Team, including: preparing documents, maintaining document templates, organizing and maintaining paper and electronic files, sorting and distributing mail, answering phones, purchasing, maintaining equipment, and working with vendors. In addition, the Coordinator will coordinate domestic and international travel arrangements, manage department calendar, and perform financial management tasks including processing expense reports and invoices, and monitoring budgets. The Coordinator will also be responsible for coordinating logistics of meetings and special events, including setting up video and audio conferencing. They will use available systems and resources to maintain, track, and research data, and to produce and review reports. They will apply established processes and practices in order to improve effectiveness and to document program procedures for reference by staff. They will coordinate activities with multiple variables, set realistic deadlines and manage the timeline. The Coordinator may handle inquiries about business unit activities and assist in the development of program materials and correspondence. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. The Coordinator may communicate on behalf of their supervisor with internal and external sources, including staff, donors, vendors, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of program.
RESPONSIBILITIES AND SCOPE
- Perform duties under general supervision and established guidelines;
- Make day-to-day decisions within the scope of work assignments and prioritize work independently;
- Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor;
- Demonstrate sensitivity in handling confidential information;
- Financial responsibility may include purchasing, processing invoices, contracting with vendors, and assisting with budget tracking;
- Serve as a team member for assigned projects;
- Be willing to travel, work overtime, and work evenings and weekends as needed; and
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
- Experience in business writing, editing, and proofreading;
- Experience organizing time and managing diverse activities to meet deadlines;
- Proficient with Microsoft Word, Outlook and Excel;
- Experience performing one or more administrative processes; and
- Experience working and communicating with a wide range of people.
DESIRED QUALIFICATIONS
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
- Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems;
- Ability to apply research skills;
- Experience operating technology and software necessary for virtual working environments;
- Ability to write and edit written materials for use with program communications and special events;
- Experience with database management and/or experience with SharePoint;
- Excellent customer service skills and focus;
- Experience working in a law firm, corporate legal department or other legal environment; and/or
- Strong organizational skills and attention to detail.
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.