The IT Procurement Contracts Specialist is responsible for a variety of day-to-day operations and management of activities within Information Technology (IT) as part of the IT Department of Finance and Operations (IT DOFO).
Areas of Responsibility:
The IT Procurement Contract Specialist is responsible for a variety of IT DOFO operations activities. These activities include, but are not limited to, the following:
IT Contracts Administration
- On behalf of IT, managing and acting as the central POC for the Contracts Management System, including helping IT staff with training, providing general administrative support for the system, understanding and connecting related entities and contractual documents, and providing general document management for a central repository of IT contracts.
- In coordination with the Associate Director of IT Procurement & Contracts, develop and implement the IT Contracts Administration Guidelines and administer appropriate training to IT staff.
IT Contract Review & Management
- In coordination with Legal and the Associate Director of IT Procurement & Contracts, provide the following duties: reviewing and red-lining contracts, providing recommendations on business risks to contract owners, coordinating the appropriate additional reviews from departments such as Security, HR, etc. depending on contract type, and ensuring compliance with TNC Policies and Standard Operating Procedures.
IT Procurement
- Source, select, and manage commodities and applicable vendors as directed by the Associate Director of IT Procurement & Contracts.
- The Procurement Contract Specialist will provide guidance and expertise on IT contract and procurement processes to TNC staff as assigned/he will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline.
RESPONSIBILITIES AND SCOPE
- Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems;
- Demonstrate sensitivity in handling confidential information;
- May be responsible for the work of peers on departmental project teams;
- Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements; Decisions may bind the organization financially or legally;
- Financial responsibility includes purchasing, processing invoices and transfers, and negotiating and contracting with vendors, and participating in budget preparation;
- Manages the Contracts Management System for the IT department
- Maintains and reviews a central repository (both electronic and hard-copy) of all IT legal documents including contracts, grants, donations, RFPs, delegation of authority, etc.
- Manage projects with several variables - set realistic deadlines, manage a timeline, and ensure accountability;
- May participate in complex negotiations;
- Provide input through project teams for the development and implementation of new initiatives or the improvement of existing programs;
- Travel and work flexible hours, as needed;
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain;
- Work is diversified and may not always fall under established practices and guidelines; and
- Work within scope of program’s strategic goals
Educational Background:
Bachelor’s degree and 3 years related experience or equivalent combination;
Skills/Experience:
- Experience generating reports and analyzing and interpreting the data;
- Experience managing and implementing multiple projects;
- Experience with business process analysis and/or improvement;
- Experience with current technology in relevant field; and
- Experience working with cross-functional teams
DESIRED QUALIFICATIONS
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
- Ability to implement complex processes;
- Ability to use existing technology to achieve desired results;
- Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff;
- Experience coordinating projects;
- Experience interpreting guidelines to achieve desired results;
- Knowledge of current trends in the specific field;
- Strong organization skills, accuracy, attention to detail and ability to manage multiple tasks; and/or
- Successful experience implementing strategic program goals
Compensation/Benefits:
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.
Job Function:
Organization Info
Listing Stats
Post Date:
May 15 2019
Active Until:
Jun 15 2019
Hiring Organization:
Nature Conservancy
industry:
Nonprofit