The Accounts Payable Specialist is responsible for a variety of tasks relating to processing invoices and payments, providing customer service, and supporting other departmental functions.
The types of duties which may be performed by each Specialist are described below. The Accounts Payable Specialist is expected to perform specific functions and duties as assigned by the Accounts Payable Manager.
The Accounts Payable Specialist manually keys invoices or loads files of electronic invoices, from a variety of sources, into the Accounts Payable system, ensuring accuracy, resolving problems, and preparing invoices for payment. The Accounts Payable Specialist also performs or supports daily AP payment runs, prepares check mailings, sends payment notifications, and transmits various electronic transactions files.
The Accounts Payable Specialist reviews and approves items in Accounting Review as the “Payment Processor” in Concur, ensuring accuracy and releasing invoices in a timely manner. They are also responsible for maintenance of supplier/vendor information in the AP and Concur system, for supporting the annual IRS 1099 reporting process, and providing information to auditors as requested. Working closely with the AP Manager, the Specialist assists with the testing and implementation of new systems and processes.
The Accounts Payable Specialist acts as the primary resource to the Accounts Payable department’s “clients” in TNC offices around the world, and in that capacity, manages a general email box and phone line for inquiries and special requests. They will be responsible for expeditiously and courteously responding to, routing, and/or resolving those issues. They regularly interact with staff across the Conservancy to obtain information, troubleshoot errors, and explain procedures, and work with vendors as necessary.
The Accounts Payable Specialist is expected to perform backfill duties and tasks relating to the corporate card programs such as processing credit card applications, credit limit increases, address changes and other duties as directed by the AP Manager.
RESPONSIBILITIES AND SCOPE
- Ensures TNC policies and procedures, financial standards and legal requirements are met.
- Reinforces consistency in the organization's policies and procedures and provides support related to relevant field.
- Exposure to basic principles of accounting/finance.
- Experience using automated and electronic accounting systems.
DESIRED QUALIFICATIONS
- Multi-lingual skills and/or multi-cultural experience appreciated.
- Strong attention to detail, accuracy in work product.
- Good problem-solving skills.
- Good oral and written communication skills.
- Experience applying organizational skills, including establishing priorities and meeting deadlines.
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.