The Executive Assistant will serve as lead administrative support to the Donor Communications and Stewardship Department within The Nature Conservancy’s Global Development Program.
The Executive Assistant will be responsible for a variety of administrative support tasks in support of our donor communications & stewardship efforts, which may include domestic and international travel arrangements, calendar management, drafting correspondence and other communications materials, maintaining internal team resources, processing expenses and assisting with the scheduling and logistics of meetings and special events. They will use available systems and resources to track and research data, and produce and review reports. The Assistant will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will apply established processes and practices to improve effectiveness. The Assistant will communicate on behalf of their supervisor with staff in various programs across the Conservancy, as well as with donors, vendors, and business relations. They will provide other staff with information they need to make decisions and to solve problems. They will perform administrative functions for the program as required. The position reports to the Director of Donor Communications and Stewardship, Principal Gifts.
RESPONSIBILITIES AND SCOPE
- Does not supervise any staff, but may supervise volunteers, interns, or temporary staff;
- Perform duties under general supervision and established guidelines;
- Demonstrate sensitivity in handling confidential information;
- Makes purchases, process invoices, contract with vendors, and assist with budget tracking;
- Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor;
- Make day-to-day decisions within the scope of work assignments and prioritize work independently;
- Serve as a team member for assigned projects;
- Work overtime as needed; and
- Work environment involves only infrequent exposure to disagreeable elements and physical exertion and/or strain.
MINIMUM QUALIFICATIONS
- 1-year experience or equivalent combination;
- Experience writing, editing, and proofreading;
- Experience organizing time and managing diverse activities to meet deadlines; and
- Experience working and communicating with a wide range of people.
PREFERRED KNOWLEDGE, SKILLS & EXPERIENCE
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
- Ability to analyze information for preparing reports, coordinating activities, and solving problems;
- Database skills, including managing and tracking data, and producing reports;
- Experience working with and creating communications for board of directors, donors, volunteers; and/or
- Strong organizational skills and attention to detail.
- Working knowledge of MS PowerPoint, InDesign and other design software;
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.