Operations and Development Coordinator

Executive Support

• Collaborate in strong partnership with CEO
• Serve as support staff for CEO
  • Coordinating and scheduling meetings, appointments, and travel for the CEO
  • Prepares executive correspondence, memos, reports, documents, records, and forms for the CEO’s signature
  • Accepts and prioritizes phone calls;
  • Maintains official board meeting minutes including attendance, voting, and resolutions
• Assist in accounting checks and balances to include submission of invoices, logging donations
• Ensure completion of day to day bookkeeping and

Operations Support

• Support finance, contracts, facilities, information technology, and purchasing
  • Distribute invoices and record checks
  • Assist with travel arrangements
  • Maintain appropriate licensing requirements
  • Cross train with accountant for appropriate checks and balances

Donor Development

• Support donor cultivation and stewardship at levels that meet or exceed expectations of donors
• Maintain the highest ethical and donor stewardship principles. Adhere to the Association of Fundraising Professional Code of Ethics.
• Support a mission-based fundraising system of individual donor development
  • Support the identification, research and rating of prospective donors (individual and corporate)
  • Support the development and implementation of cultivation and solicitation strategies based on capacity and readiness to give.
  • Prepare written corporate and foundation proposals for support.
  • Support the stewardship of donors and solicitation of gifts
  • Assist staff and volunteers in cultivating major corporate and individual donors
• Work with staff, Local Leadership Council and other volunteers to identify and cultivate donor prospects and conduct appropriate follow-up
• Follow policies and procedures for database management and entry and maintain a working knowledge of database reports

Local Board/Leadership Council Coordination

• Serve as support to staff liaison to Local Leadership Council (LLC)
  • Work with LLC chair to schedule and prepare for meetings
  • Prepare agendas, meeting notes, metrics, and other documents as required for the Council
  • Provide support as required to LLC’s fund development, volunteer recruitment, and board development efforts

Leadership

• Supports the change that is required within the organization to move toward a strong culture of philanthropy
• Supports implementation of an annual community Fund Development Plans in order to achieve the objectives of the statewide Fund Development Plan
• Evaluate and account for true costs of raising money and donor-focused efforts
• Work with local Community Directors to coordinate and facilitate local Annual Plan and Budget. The Community Directors and Development Associate will coordinate community staff to connect efforts with Annual Plan and Mission and monitor progress on the budget.
  • Work with Community Directors on team development/building.
  • Work with Community Directors to ensure that local community meetings happen on a monthly basis.
• Work closely and collaboratively with the Community Team to maximize development opportunities
• Support development and implementation of an ongoing and collaborative system of Community Team involvement and personal commitment in local fundraising efforts to maximize development opportunities
• Represent the local office with networks to promote the work of the agency, partnership opportunities, and overall agency visibility

Events Management

• Manage annual “Dream Big!” Event
  • Establish event goals; identify and cultivate table hosts, guests, and participants; direct post- event follow-up with all stakeholders
  • Work with Community Team and volunteers in the staging of the event.
• Manage annual Bowl for Kids’ Sake (BFKS) Campaign
  • Establish event goals; identify and cultivate team captains, local sponsors, and appropriate media coverage (in conjunction with Marketing and Communications); direct post-event follow-up
  • Work with Community Team and volunteers in the implementation and staging of the event
  • Creating statewide products such as pledge sheets, videos, banners, and posters
• Oversee the activities of the Events Manager in the community, and evaluate annually.