The New Mexico Chapter Administrative Assistant will be selected, employed, trained, supervised and evaluated by the Director of Operations of the Chapter.
Responsible for coordination of the Respite Reimbursement program and a wide variety of duties including general clerical and filing, postage purchases, brochures and resources ordering, assisting to direct the activities of volunteers, and other projects and programs as determined by the Director of Operations.
Areas of Responsibility:
- Coordination and implementation of the Respite Program, including maintaining accurate and up to date participant information, processing applications and payment request vouchers for approval by the Executive Director, entering information into Personify and MAS500 and maintaining the security of paper documents for audit purposes.
- Responsible for a wide variety of clerical tasks including handling and distributing incoming mail, preparing and mailing outgoing mail, retrieving and distributing E-mail and other related clerical tasks as needed.
- Performing receptionist duties, handle incoming calls and messages, log calls with an accurate record of their disposition, and refer calls as necessary to the appropriate persons and places.
- Assists with Helpline calls, as necessary, but should make every effort to forward Helpline calls to Helpline volunteers/staff. He/she will be responsible for checking the Helpline "que" each day and distributing the follow ups to the appropriate staff member.
- May assist in ordering and distributing Alzheimer's Association literature from the National Office and other resources, ordering office supplies, needed equipment service, and other items as necessary and as approved by the Director of Operations.
- Maintains a professional appearance of the lobby, conference room and common office areas.
- Be familiar with materials dispensed by the Chapter relative to Alzheimer's disease and the caregiving of patients and will be responsible for keeping resources fully stocked in the Albuquerque office and for distributing resources to the outlying offices as needed.
- Ensure that all regional offices have a generous supply of Alzheimer's Association Information Kits.
- Assist in establishing/maintaining a conference room calendar accessible to all staff and volunteers. He/she will enter the Albuquerque education calendar into the conference room calendar and will be responsible for maintaining accuracy.
- Handle other related Alzheimer's Association duties as assigned by the Director of Operations.
Educational Background:
Bachelors' degree or comparable employment experience preferred.
Skills/Experience:
- Excellent computer skills.
- Empathic and able to respond to client needs.
- Strong organizational skills.
- Direct knowledge of Alzheimer's caregiving preferred.
- Background check will be required.
Job Function:
Organization Info
Listing Stats
Post Date:
Dec 15 2017
Active Until:
Jan 14 2018
Hiring Organization:
Alzheimer's Association
industry:
Nonprofit