The Finance Coordinator supports the Department of Education and Child Protection’s (DECP) finance activities. S/he helps supports the management of DECP’s multiple funding sources (undesignated, designated, sponsorship, fee for service, endowment, grants, contracts, and awards) in order to ensure accuracy in reporting. S/he processes financial transactions for DECP team, and interfaces with Save the Children’s finance and accounting systems. S/he disseminates pertinent financial policies and procedures to the field and within DECP team. S/he supports the DECP team with advice and guidance for project financial compliance based on existing processes and procedures. S/he will serve as primary point of contact within the department for processing of all payments which includes provide training and support to staff on time keeping policies and travel processes. The finance coordinator works closely with all members of the department as well as country office finance staff on a regular basis to ensure that there is proper financial rigor
Administrative duties may include supporting senior management of the department as needed.
S/he works in close collaboration with the DECP Director of Finance and Portfolio Management and other members of the business team to ensure the unit achieves consistency, efficiency and excellence in these functions.
The Finance Coordinator is supervised by the Director of Finance and Portfolio Management of the Department of Education and Child Protection.
The Finance Coordinator’s responsibilities include but are not limited to: reviewing and processing department expenditures, tracking monthly intercompany charges, verification of travel charges, time sheet coordination, reviewing financial aspects of terms of reference for consultants, verifying vendors/consultant bank information, provide administrative support and guidance for Fee for Service agreements (both internal to Save the Children and with external partners), preparing and disseminating monthly financial information to the team, projecting expenditures for management and planning purposes; and assisting with operational budget planning. training department staff on travel policies, expense reimbursement process, and on timesheet processing.
- Ensures timely and accurate processing of department expenses (60%), including staff time, travel expenses and other payments/charges received through the various avenues, such as Travel Expense Reimbursement requests, monthly travel file, interagency charges to department (Member Control), phone charges and Strategic Opportunity charges (SOCA expenses). Processes Reclass requests as needed for both staff and non-staff charges within the allocated time frames and confirm completion. The finance coordinator is also responsible for ensuring processes are adhered to for staff seconded to SCUS, which includes processing of manual timesheet and monthly invoice management. S/he helps supports the management of DECP’s multiple funding sources (undesignated, designated, sponsorship, fee for service, endowment, grants, contracts, and awards) in order to ensure accuracy in reporting. S/he provides training to new staff on how to complete timesheets, expense reports and standard FFS agreements. Helps trouble shoot financial issues when needed. By ensuring proper budget coding is assigned initially, this position helps maintain efficiency within the agency as well as accurate expenses information needed to maximize the department’s budget
- Initiate payments for DECP (10%) to vendors and/or consultants based on established processes and procedures within Save’s financial system. Payment requests will be approved by manager, and processed by finance. Payments can be made via check, ACH or wire transfer, based on type and location of ultimate recipient
- Serve as day to day contact for Fee for Service agreements (10%) within DECP, including coordinating budget codes for new agreements, track spending against agreement budgets and highlighting variances to TA and Manager for follow up. Ensure proper close out for agreements that have ended. Review budgets for all FFS agreements to ensure expenses are captured accurately and within approved amounts. For external FFS agreements, support Award Management posting and workflows within internal approval system (AMS) as well as closing out AMS record.
- Disseminates pertinent information to the Department on a regular and timely basis (10%), including Monthly Life of Award Reports, monthly staff charges to the various programmatic sub-teams, and to each awards managers. Timely and accurate reporting to individuals is required to ensure proper budget management within the team
- Provide budget management support to Director/Manager (10%) Tasks include initiating budget transfers based on manager’s direction to help accurately project and track spending against various funding sources for each cost center within the department. Track spending against established budgets and highlight any material variances. Provide input for department budget including analysis of historical spending trends, and remaining budget availability for existing awards.
Required Qualifications
- You have a minimum 2-3 years' experience in area of expertise, accounting/finance experience
- You have learned knowledge and technical skills to support semi-complex tasks
- You have a professional level of specialized knowledge, technical/functional skills and attention to detail to manage complex tasks, programs or projects
Preferred Qualifications
- You have 3+ years’ experience in area of expertise
- You have a college/ advanced degree in related area (communications, monitoring & evaluating, global health, international development, etc.)
- Strong interpersonal, cross cultural, oral, and written communication skills;
- Ability to pro-actively problem-solve
- Ability to handle many tasks at once, determine priorities and meet deadlines;
- Ability to take initiative and work independently and as part of a team also required
- Intermediate level Microsoft excel skills
- Experience working in a relief/development agency
- Meaningful work, with a knowledge that you are changing the lives of children all around the world
- A family friendly work environment
- Highly collaborative and innovative teams
- Generous paid vacation days, holidays, family leave days, and sick time
- Healthcare plans including medical, dental, and life insurance
- Retirement savings account with matching company contributions
- Structured and formalized management development and coaching programs for mid and senior level managers
- Extensive e-learning opportunities on a variety of topics offered through our affiliation with several prestigious universities, as well as language learning opportunities