SUMMARY
The Annual Giving and Events Coordinator is a vital member of the development team. They will work closely with members of the development & marketing teams to design and coordinate all annual solicitations of gifts up to $2,500. Also define the goals and purposes of events and plan and host those events. Examples of events include the annual gala, cultivation & stewardship dinners & receptions, patron tours, artist events, and events held in conjunction with performances. The Annual Giving & Events Coordinator is responsible for managing relationships with vendors and monitoring the budget, revenues, and expenses for all events and annual fund solicitations.
Areas of Responsibility:
DUTIES AND RESPONSIBILITIES
- Identify, cultivate, and solicit donors, both new and current, for the Annual Fund through personal solicitations, direct mail, phone, and email.
- In collaboration with the rest of the development team, coordinate and direct board, non-board, and corporate Annual Fund solicitation.
- Draft copy for online and mail solicitations.
- Provide website and social media content for the Annual Fund to the marketing department.
- Assist donors with gift inquiries, providing information and materials as requested.
- Draft talking points as needed for face-to-face meetings and presentations.
- Manage all aspects of the opera’s events.
- Serve as a point of contact for board members in coordinating events and board activities.
- Provide administrative support in preparing for board committee meetings associated with development.
- Create budgets, financial reports and follow up reports for fundraising, donor recognition, and cultivation events. Monitor income and expenses for all events.
- Manage staff at events as needed.
- Fulfill all donor benefits relating to special events (i.e., comp tickets, name recognition, etc.).
- Manage the solicitation of in-kind contributions for events.
- With Chief Advancement Officer, coordinate all corporate and individual fundraising solicitations relating to special events.
- Work with the development team to engage event donors as annual donors.
- With Marketing and Audience Development staff, assist in developing and implementing additional initiatives for groups and individuals, e.g., Forte, the young professionals’ group.
- With Development and Marketing staff, coordinate event related copy for newsletters, email blasts, ARIA program books, and other marketing materials.
- With Marketing staff, create and implement press activities for major fundraising, donor recognition, cultivation, and outreach events.
- With Marketing and Development staff, create invitations and other printed materials for events.
- Coordinate staff needs for productions with department leaders.
- Plan and execute a cast party for each production.
- Perform other administrative duties as required (special projects).
Skills/Experience:
COMPETENCIES
- Experience negotiating and building teams.
- Excellent written and oral communication skills.
- Ability to work at both the conceptual level and the implementation level.
- Sets clear, measurable goals and objectives, and achieves them.
- Manage several events or projects at once, with exceptional attention to detail, including the ability to start, stop and resume work on projects, as priorities shift.
- Able to work with a diverse range of individuals.
- Thrive in a fast-paced team environment.
- Enjoy nurturing relationships with volunteers, artists, donors, and vendors.
MINIMUM REQUIREMENTS
- Bachelor’s degree or equivalent work experience.
- Experience managing special events.
- Experience managing event for arts organizations is preferred.
- Experience with Tessitura or other donor management software is preferred.
- Ability to lift and carry up to 50 pounds.
- Valid driver license, and a clean driving record; Able and willing to drive a rental truck or cargo van to venues.
- Proficiency with all Office Suite software including Word, Excel, and PowerPoint.
- Adobe Acrobat experience a plus.
- Position requires late and irregular working hours, and evening and weekend work, particularly during the opera season.
- Ability to sit at a desk for up to and over eight hours per day.
- Ability to communicate using a phone and headset.
- Must perform the functions of the position in a safe manner.
Compensation/Benefits:
$40,000 - $50,000 BOE
Medical, dental, vision, life, and LTD.
401k Match
Additional Information:
Fully vaccinated required.
Job Function:
Organization Info
Listing Stats
Post Date:
Mar 4 2022
Active Until:
Apr 4 2022
Hiring Organization:
The Atlanta Opera
industry:
Nonprofit