Summary
The Manager, SCAN Finance and Operations will support financial and operational matters for Save the Children Action Network (SCAN), a 501(c)(4) organization charged with implementing Save the Children's high-priority policy action campaigns. The manager is responsible for award management, budget management, accounting, timesheet allocation guidance, and business registrations. He/she will serve as the point of contact for financial coding and operational guidance.
What You'll Be Doing (Essential Duties)
Award Management (20%)
- Compile donor budget proposals
- Draft invoices and financial reports that ensure accuracy and compliance with donor requirements and internal organization policy
- Store all documents on our award management system
- Monitor grant spend to ensure fair cost allocation
Budget Management (25%)
- Provide monthly financial reports including, but not limited to, budget vs. actual reporting, grant spending reports, spending projections, and trends
Accounting (20%)
- Ensure proper coding for expense allocation by adhering to the cost allocation matrix
- Perform any necessary coding reclasses
- Perform monthly credit card reconciliation
- Submit cash projections
- Reconcile intercompany account
Staff Support (25%)
- Provide coding guidance to staff for travel, expense reimbursements, invoice payments, and check requests
- Prepare employee timesheet allocation guidance and follow up on incomplete timesheets and necessary revisions
- Prepare ad hoc analysis reports as requested
- Assist with event budget preparation and expense tracking
Operations Support (10%)
- Submit state charitable solicitation registrations, renewals, and financial reports as required
- Maintain donation tracker by state
- Inform the Legal and Human Resources departments when state expansion is planned and ensure appropriate business licenses are on file
- Ensure all organizational policies are current and available to staff in a centralized online storage location
- Prepare state lobbying reports as required
Required Qualifications
- A minimum of three to five years finance or accounting experience working with grants/contracts
- Advanced knowledge and hands-on experience with Microsoft Excel and demonstrated ability to apply creative ideas for data compilations
- A creative, self-starter who has the ability to support multiple stakeholders by providing sound financial data and guidance
- Ability to work with staff at various levels, and to demonstrate the importance of upholding financial policies and procedures
- Strong diplomatic, interpersonal, and team skills. An in-depth understanding and problem-solving approach to financial management as it relates to complex, multifunctional budgets.
- Ability to prioritize, work well under pressure and capably handle/juggle multiple tasks within tight deadlines.
- High School diploma required; Bachelor's degree in Accounting or related field preferred
What's In It for You
- Meaningful work, with a knowledge that you are changing the lives of children all around the world
- A family friendly work environment
- Highly collaborative and innovative teams
- Generous paid vacation days, holidays, family leave days, and sick time
- Healthcare plans including medical, dental, and life insurance
- Retirement savings account with matching company contributions
- Structured and formalized management development and coaching programs for mid and senior level managers
- Extensive e-learning opportunities on a variety of topics offered through our affiliation with several prestigious universities and with the American Management Association, as well as language learning opportunities
Save the Children invests in childhood – every day, in times of crisis and for our future. In the United States and around the world, we are dedicated to ensuring every child has the best chance for success. Our pioneering programs give children a healthy start, the opportunity to learn and protection from harm. Our advocacy efforts provide a voice for children who cannot speak for themselves. As the leading expert on children, we inspire and achieve lasting impact for millions of the world's most vulnerable girls and boys. By transforming children's lives now, we change the course of their future and ours.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children's policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.