Summary
The Director, USP Finance and Operations will oversee all financial and business operations for Save the Children's U.S. Programs (USP), a division within the agency charged with implementing high quality programs and policy work focused on early childhood education, school age programs, and emergency preparedness and response. USP delivers programs to over 200 sub-grantees funded by numerous grants, contracts, and private contributions. The Director is responsible for developing and implementing financial and operational policies and procedures for a wide-ranging set of activities, analyzing and reporting the financial performance to management, preparing financial forecasts, overseeing audit functions, award/sub-award management, and strategic guidance. He/she will serve as the point of contact for all business-related matters, and will oversee the Portfolio Management team, ensuring budget holders are provided with outstanding customer support and financial guidance. The Director will oversee all operational activities conducted within the division including procurement, GIK, facilities, assets, and other needs as identified.
What You'll Be Doing (Essential Duties)
- Exercise independent judgment and discretion on significant matters
- After approval by their senior management, objectives are implemented independently, with management support, to determine accomplishment, key milestones and overall success
- Functional based policy and practices exist. Incumbent is provided with the "why" and often determines the "what", but must always determine the "how"
Financial Budgeting and Analysis (30%)
- Oversee the annual planning and budgeting process for state budgets
- Conduct regular analysis of financial data, and prepare monthly financial performance reports including, but not limited to, budget vs. actual, forecast expenses, and trends
- Provide financial and strategic guidance to USP leadership team, identifying and addressing financial risks
- Conduct budget reviews to ensure efficient use of resources and advise budget holders on maximizing funds
- Maintain revenue reconciliation file
- Compile long-range forecast model
- Support the Sr. Director, Program Implementation in building and executing a state-based funding strategy
Award Management (20%)
- Proactively identify funding gaps and provide strategic guidance to fundraising teams to ensure our funding is aligned with our strategy
- Coordinate with fundraising teams to identify need and develop annual targets
- Review and approve donor budget proposals
- Ensure accuracy and compliance with federal and established donor requirements
- Conduct quarterly process monitoring assessments
- Maintain comprehensive award timeline report
- Set expectations for donor proposal process and timeline
Sub-award Management (20%)
- Drive efficiency in the sub-award process
- Collaborate with USP program leadership to develop annual sub-award guidance, agreement template, and process timeline
- Maintain comprehensive sub-award report by state, program, funding type, and partner longevity for leadership team presentation
- Initiate annual partner compliance review process and monitoring assessments
- Conduct quarterly process monitoring assessments
Team Leadership (25%)
- Develop annual goals and training plans with USP Finance and Operations team to ensure they have the necessary expertise to carry out their roles
- Provide ongoing guidance to employees for development and direction
- Set performance standards for stakeholder support
- Ensure new finance employees are oriented to the organization, it’s policies, and facilities
Policies and Procedures (5%)
- Develop and implement financial and operational policies and procedures
- Perform evaluations to ensure compliance
Required Qualifications
- Minimum of 7-10 years' experience required in area of expertise
- Bachelor's degree required
- Strong Level of Technical and/ or Managerial knowledge, skills, and experience to direct the operational activities of a Unit or Team, or provide technical advice, guidance and management related to various size programs, grants or projects.
- Experience managing sub-awards to partners or other entities
- Solid understanding of US government regulations, nonprofit OMB Circulars, and GAAP
Preferred Qualifications
- A creative, self-starter who has the ability to support multiple stakeholders by providing sound financial data and guidance
- Ability to work with staff at various levels, and to demonstrate the importance of upholding financial policies and procedures
- Strong diplomatic, interpersonal, and team leadership skills. An in-depth understanding and problem-solving approach to financial management as it relates to complex, multifunctional budgets.
- Ability to prioritize, work well under pressure and capably handle/juggle multiple tasks within tight deadlines.
What's In It for You
- Meaningful work, with a knowledge that you are changing the lives of children all around the world
- A family friendly work environment
- Highly collaborative and innovative teams
- Generous paid vacation days, holidays, family leave days, and sick time
- Healthcare plans including medical, dental, and life insurance
- Retirement savings account with matching company contributions
- Structured and formalized management development and coaching programs for mid and senior level managers
- Extensive e-learning opportunities on a variety of topics offered through our affiliation with several prestigious universities and with the American Management Association, as well as language learning opportunities
Save the Children invests in childhood: every day, in times of crisis and for our future. In the United States and around the world, we are dedicated to ensuring every child has the best chance for success. Our pioneering programs give children a healthy start, the opportunity to learn and protection from harm. Our advocacy efforts provide a voice for children who cannot speak for themselves. As the leading expert on children, we inspire and achieve lasting impact for millions of the world's most vulnerable girls and boys. By transforming children's lives now, we change the course of their future and ours.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children's policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.