The Manager, Global Fund Finance and Award is responsible for the overall financial management of the Global Fund for AIDs, Tuberculosis and Malaria awards. This includes preparation or examination of financial reports, reviewing and processing Gift-In-Kind related transactions, monitoring disbursement and processing fund requests/reimbursements to the Country Offices (CO) and Home Office (HO). This position is expected to coordinate with both the HO and CO teams to ensure that the setup for financial reporting is in line with both the donor expectations and the capabilities of our systems and processes. He/She is also responsible for monitoring cash position and providing updates on receivables for their portfolio. The focus of this position will be to provide financial expertise and analysis for the Global Fund awards, with an integrated and collaborative approach to managing our funding. The position will also have a dotted reporting line to the Director of Global Fund within the Department of Global Health.
Preparation & Review of Donor Reports (25%)
- Collaborating with the business team to advise on most appropriate setup for reporting to donors
- Provide Save the Children US (SC US) costs to country office for report preparation
- Review of any country office prepared reports for accuracy
- Tracking donor disbursement and follow up with the country office as needed on cash position
- Gather all relevant documentations on donor disbursement and provide accurate coding for grant income booking
- Ensure that key program personnel are aware of their budgetary recourse, and are able to monitor their budgets respectively
Financial Analysis & Support (25%)
- Maintenance of reclass/adjustment inbox for assigned portfolio ensuring Journal Vouchers are prepared and adjustments made in a timely manner
- Ensure Indirect Costs charges to awards are reconciled on a regular basis and adjusted in the ledger
- Review and process internal wire transfer to reimburse SC US direct and indirect Costs per the financial report or other reconciliation file
- Review and process fund request submitted by the country office for program implementation
- Identify and process any necessary adjustment as result of award analysis
- Assist and review the fund summary to ensure the Award Management System set up is accurate
- Advising on grant closeout and support business teams in closeout adjustment for awards
- Coordinate with field office and headquarter staff to provide timely inputs and documents for internal or external audits
Training and Technical Assistance (TA) (25%)
- Conduct TA visits to Save the Children International Country Offices as needed.
- Conduct an on-line or in-person training for both CO and HO staff for capability building.
Review and Process Global Fund related Gift In Kind (15%)
- Assist the Award Management Team on setting up Gift In Kind Award Management System (AMS) record once the Country Office transition to the new Pooled Procurement Mechanism
- Review and process all Gift In Kind transactions in SC US Agresso system. Gather and ensure all backup documentation support the booked entries.
- Reconcile the Gift In Kind record with the Country Office and ensure book system reflect the same information.
Information Management (10%)
- Participate in Life of Award (LOA) review and dashboard development for assigned portfolio
- Ensure reports archived on the shared drive and AMS
- Update financial reports submission information on AMS as needed for Key Performance Indicators (KPI) performance metric
- Requires learned knowledge, including working in general ledger and financial systems.
- Preferred experience working in a fast paced and matrixed organization.
- Ability to travel 20-30% internationally and domestic
Global Fund experience is a plus.
- Attention to detail, prompt/accurate delivery of information, and ability to prioritize multiple deadlines
- Strong problem solving, analytical, and organizational skills
- Keeps manager informed of important issues; builds effective relationships within peer workgroup.
- Strong communication skills to collaborate within Save the Children, across the Save the Children Alliance, and working with donors.
Save the Children provides an attractive benefits package including competitive salaries, a matching retirement plan, health and welfare benefits, life insurance, an employee assistance program, generous time off and much more. We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.
Save the Children invests in childhood – every day, in times of crisis and for our future. In the United States and around the world, we are dedicated to ensuring every child has the best chance for success. Our pioneering programs give children a healthy start, the opportunity to learn and protection from harm. Our advocacy efforts provide a voice for children who cannot speak for themselves. As the leading expert on children, we inspire and achieve lasting impact for millions of the world's most vulnerable girls and boys. By transforming children's lives now, we change the course of their future and ours.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children Representatives are explicitly prohibited from engaging in any activity that may result in any kind of Child Abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of Child Abuse. All Save the Children Representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.