The PMI Impact Malaria (IM) project under Population Services International (PSI) seeks a Finance Manager (FM) to lead and manage all financial aspects of its multi-country, multi-million dollar USAID contract. The FM will be responsible for the overall financial health of the project, manage budgets and processes, provide support and technical assistance to country offices, subcontractors and the core team, and lead financial reporting for the project. This role calls for expertise and strong interest in both financial and program management on donor funded projects; a high-level of accuracy and orientation to detail; and a systems-based approach. The FM will be a team player and work effectively with multiple stakeholders.
You will ensure that project spending is on track and that spending and activities are in-line with donor and contract requirements and budgets. You will be responsible for proactively overseeing, maintaining, and improving the project financial systems and processes to manage multiple budgets. You will lead and coordinate the preparation of financial reports for the donor and oversee subcontractor invoicing. In that role, you would ensure coordination between the IM teams and the rest of PSI, including Accounting, Accounts Payable, and in-country and regional support teams.
But you’re about more than just the numbers. You will also be responsible for understanding the stories behind the numbers and using that understanding to help improve the overall health of the project.
Specific duties:
- Oversee the production of timely and accurate financial reports for client;
- Responsible for leading monthly project finance reviews to monitor financial performance against budget and obligations through user friendly analyses -- working with IM Core team Program Officers and IM Country Teams to understand the story behind the numbers and providing support to the Senior Management Team in the management of contractual performance and programmatic decisions;
- Oversee a team of Finance Officers to ensure high quality work is produced and that the team’s resources are appropriately utilized and allocated;
- Work closely and effectively with IM’s Contracts and Program Management Team, as well as PSI Finance Department and Regional Program Management Teams, and subcontractor teams;
- Lead the development and review of annual workplan budgets for IM countries and core;
- Oversee the development of PSI annual operating budgets for IM PSI countries
- Provides day-to-day support to project team and client, including assisting with field-office requests and adherence to prime contract;
- Responsible for the oversight of document reviews and expense verifications to obtain reasonable assurance of project compliance with PSI, USAID, and Federal policies and procedures;
- Conduct monthly labor spending analysis to ensure salary expenditure trends match resource projections and make recommendations for adjustments; Keep abreast of personnel changes and reflect those in the labor tracking guide for accurate ongoing analysis of resource needs; Update labor trackers as necessary and serve as primary point of contact for questions posed by team members about LOE allocation;
- Conduct field visits, including leading trainings, conducting or responding to audits, providing input to work planning, and performing other operational tasks;
- Ensure that appropriate audit and compliance improvements and recommendations are implemented on a timely basis, working with PSI’s Finance teams as appropriate
- Manage reforecasting of subcontractor costs using subcontractor pipelines;
- Oversees financial aspects of the project’s contract by reviewing monthly invoices to ensure accuracy and compliance with contract provisions;
- Own financial management of sub-contractors including working with the team to ensure that sub-contract payments are appropriately supported and reconciled prior to recording, that expenditures remain within obligated amounts, and that partner invoices are paid in a timely manner;
- Implements system approaches to ensure the smooth and transparent management of project finances;
- Develop budgeting guidance, processes and standard operating procedures to increase the efficiency of budget preparation.
The candidate we hire will embody PSI’s corporate values:
- Collaboration: You can work independently, but thrive within a team.
- Trust: You trust that your manager and team will have your back and care deeply about gaining that same trust from your teammates
- Pragmatism: You dive in and maintain momentum even when things are ambiguous and you don’t let perfect get in the way of good enough.
- Honesty: You aren’t afraid to speak up and speak your mind.
- Measurement: You set clear and challenging goals and hold yourself accountable to driving measurable results.
- Commitment: You’re independent and a free thinker, but you’re ready to buy in to the direction of the team and commit to its success.
The basics
- A minimum of 8 years of relevant financial management experience; including 6 years of USAID contract or award management experience;
- At least 3 years experience managing direct reports;
- Ability to travel up to 25% of the time, as required;
- Expert Excel user, including pivot tables and advanced functions; familiarity with data query tools is helpful (Access, SQL);
- Experience managing and/or providing support to USAID-funded programs; previous experience in managing major donor budgets and financial reports
- A solid understanding of USAID rules and regulations (FAR);
- Self-starter who strives to make systems work better; you’re proactive, with strong analytical and problem-solving capabilities;
- Exceptional organizational skills and can manage a variety of tasks on short notice and within designated deadlines;
- French speaker strongly preferred;
- Experience living or working in developing countries preferred;
- Experience with financial management software such as QuickBooks Enterprise or Infor Lawson a plus;
- Excellent communication and presentation skills;
- References will be required;
- PSI is unable to consider work visa sponsorship for this position.
- The successful candidate will be required to pass a background check.
What would get us excited?
- Systems thinking. You appreciate the value of both program and financial aspects of projects and are committed to helping teams bridge gaps between them;
- Detail-oriented. You make sure things are done right and have an eye and aptitude for professional presentation.
- Technical chops. You have previous exposure to auditing, training and/or financial oversight of programs implemented in foreign countries
- Strong Interpersonal and Communication Skills. You’re able to translate complex processes into understandable and relevant tasks. You’re able to get results from people across diverse backgrounds and geographies.
- A “Can-do” Attitude. You can prioritize in a fast-paced environment, managing and meeting competing deadlines while keeping cool under pressure.
- Curiosity. You enjoy financial detective work, solving problems, tying up loose ends,
- Passion. You’re as excited as we are about working in global health and working towards eliminating malaria.