Providing a wide range of administrative, secretarial, and finance support services to the IGATE (Improving Girls Access To Education) program central and district offices.
Areas of Responsibility:
- Provide logistical support to all IGATE districts to ensure they have adequate resources and visitors for the program.
- Diary management - Program director, deputy director, program technical managers, program coordinators, Strategy, Evidence & Learning director, Disaster Preparedness and Standards director and Global Centre staff.
- Coordination and logistic handling of departmental visitors, central training sessions, and local and international travel..
- Departmental asset management and administration (asset registers, and vehicles).
- Department fuel management, monthly fuel analysis per vehicle, Total consolidation and processing of payment.
- Preparation and submission of LDRs (Labour Distribution Reports) and attendance registers and ensuring that annual leave for staff is properly recorded/ tracked.
- Organizing meetings/workshops and minuting.
- Technically supervise and give support to district Admin/Finance Assistants.
- Food assistance and Global Centre (GC) staff stationery/furniture requisitions, procurement and supplier payment processing.
- Petty cash management for the department.
- Comprehensive filing system and confidentiality. Managing and reviewing the filing systems.
- Stationery inventory control for the department.
- Ensure that offices are well kept and clean.
Educational Background:
Diploma is Secretarial Studies, Administration or Office Management.
Skills/Experience:
- Good typing skills and speed.
- Computer aptitude and efficiency with word processing, database management and spreadsheet software a must.
- Ability to work without supervision, organize, manage and prioritise tasks completing them in a timely and cost-effective way.
- Ability to handle confidential matters and a high degree of professional integrity.
- Excellent communication and interpersonal skills are an essential part of the job.
Job Function:
Organization Info
Listing Stats
Post Date:
Sep 21 2019
Active Until:
Oct 21 2019
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit