The purposes for this position are the following:
- Manage and Coordinate all aspects of financial management and provide support to the National Office and Field Finance Teams.
- Support the Finance and Support Services Director in cascading National Office Strategy, Resource allocation and utilization for the Country office in alignment with our promise 2030 mindset and behaviors.
- Optimize World Vision Burundi’s resources by enforcing Organizational Accounting and Financial Policies and Procedures.
- Manage Risk through Safeguarding Organizational Assets and ensuring Statutory and Regulatory Compliance.
- Support the National Office to operate effectively in a fragile context through resources reallocation as per the context requirement and in alignment with the WVI Finance policies and procedures.
Areas of Responsibility:
20% Financial Reporting, Fiscal Accounting, Compliance and Financial Accountability.
- Provide leadership in preparation of monthly FFR and ensure WV Burundi Field Financial Report is prepared in accordance with GAAP, Submitted to GC (FFR Database ) on Monthly basis as per Partnership Policy. By 10th-15th of every Month.
- Review all Bank Reconciliations for all WVB bank accounts for accuracy and attached in FFR Database - 7th every month.
- PBAS reconciliation is done on a monthly basis in terms of Funding Type; (Sponsorship, Multilateral, Grants and PNS); Funding Category ( Direct, Non- Direct); SOs ( T4s) and is reconciling with Sun systems Ledger – 5thevery month
- Review General Ledger reconciliation ( A\C 300 ) for accuracy and ensure there are no overdue outstanding –8th every month.
- Provide technical support and troubleshooting to the finance team and ensure data security & integrity to WVT Database is managed by controlling user Rights – Daily.
- Provide leadership in the Year End closing process to ensure that Financial Report and related schedules are prepared timely and accurately as per Partnership Calendar.
- 100% Compliance with Cut-Off Procedures and there are no Audit issues resulting from Accounts Department.
- Detailed and meaningful aging analysis is available for all balance sheet accounts and all outstanding balances beyond 60+ days are minimized.
15% Liquidity, Cash Balance and Banking Management.
- Ensure timely petty cash replenishment and No cash shortage at the office
- Received cash/funds are receipted, deposited and Deposit Voucher are raised for approval and filling, and bank charges are booked accordingly
- Ensure cash/bank payments to vendors and staff advances are within the internal control system and timely paid – 3 days on receipt of request
- Ensure timely disbursement of Cluster \ project funding to cluster is done – 5th of every month.
- Ensure GC & DF funding confirmation are done timely ; and for all payments done remittance advise are timely sent to stakeholders,
- System in place to Monitor Cash balances or movement to make sure the office is operating with real time cash position – Cashbook Ledger is not Overdrawn.
- Oversee Finalization of Bank Rationalization Project (Change over from Bancobu to Ecobank ) including internet banking.
- Ensure all NO Bank Accounts have current Bank Signatories.
- Monthly Funding requests sent to EARO by 18th of every month and uploaded on CashWyze by 20thof every Month.
10% Budgetary Control and Management.
- Manage NO budget through financial planning, monitoring and control within the established standards.
- Monthly Reconciliation of PBAS and ensure Ledger is updated.
- Budget utilization within +/- 10% variance on monthly basis. No overspending at the end of the FY.
- Timely follow ups on PBAS commitment with SO's.
- Support in Preparation of National office support costs budgets.
- Monthly Financial Analysis prepared and disseminated with clear recommendations to the respective departments and managers.
- Reconciliation of Local income with PBAS
- Direct Funding Reconciliations.
10% Internal Control, Audit & Compliance.
- Internal Control Self - Assessment Template completed timely and action plans implemented.
- Oversee Management of Financial documents and records, put measures in place to ensure that no documents are lost, properly filled or achieved and easily accessible for audit purposes
- Ensure the external audit exercise is well handled,
- All required documentation/ information are timely availed to auditors.
- Ensure all issues raised during the audit exercise are well clarified and managed before issue of the Audit Report.
- Ensure the frequently recurring findings are timely addressed.
- Ensure no recurring issues in subsequent HO audits.
10% Fixed Asset Management:
- Ensure Organizational assets are well managed and safeguarded :
- Ensure tracking of purchases and distribution of all assets is done in a quarterly basis
- Ensure Fixed Asset Register values reconcile s with the Ledger - Quarterly
- Ensure a 100% update of all records in the Fixed Asset Register -
- Ensure monitoring of Fixed Asset Transfers
- And Disposal records – Quarterly
- Ensure the Annual Insurance survey is well coordinated and Managed per guideline – once a year.
5% Develop good networks and relationships with counter parts from other National Offices, Support Offices, partners, other NGOs and Banking entities among others.
- Adhere to WVI key policy documents – mission, core values, and covenant of partnership.
- Ensure implementation of partnership initiatives involving Finance
- Attend daily devotions and support spiritual development
- Maintain good relationship with Support Offices, donors and other key stakeholders
20% Management of Disbursements and Accounts payable.
- All disbursements and related internal controls reviewed to minimize exposure to risk and Compliance to WVI Financial Policy
- Ensure all the financial systems and procedures are clearly understood by stakeholders for smooth operations.
- Ensure financial policies are communicated to staff for smooth compliance
- No delays in processing Supplier payments and staff travel advances.
- Review all Payments to ensure they Comply to WV Financial Policies and other donor regulations.
- Review of Monthly Payroll and ensure that all payments are adequately back up.
- Follow up of all pending or overdue payments with Shared Services to ensure speedy resolution.
- Ensure all statutory deductions are remitted to the Government Authorities on a timely basis and in accordance with the laws.
5% Capacity Building of finance and non-finance staff in financial management :
- Capacity building plan in place for finance staff
- Capacity building of Non-finance staff in understanding and interpretation of financial statements, partnership policies and procedures.
5% People Management :
- staff capacity built and able to make great contribution to the department
- Staff performance Agreements submitted within deadline
- Staff complete development plans within set deadline
- Staff appraisals submitted within deadline
- Manage leave of staff under my supervision.
- Regular performance conversations hold with staff to entrench accountability within the team and promote the mindsets an behaviors aligned to our promise 2030
Educational Background:
Bachelor’s degree in Accounting, Finance or Business Administration, or a related field.
Skills/Experience:
- ACCA, CIMA, CPA or equivalent is a MUST
- MBA is an added advantage
- Vocational or professional society membership and certification (e.g. Instituted of Certified Public accountants –ICPA, Chartered Institute of Management and accounting -CIMA -ACCA or the post holder should be willing to get the membership
- Working experience in an international NGO in a managerial position
- Working experience with computerized accounting system environment
- Experience in staff management.
Preferred Skills, Knowledge and Experience:
- Solid knowledge of accounting principles financial systems budget/cash flow monitoring and internal accounting controls.
- Ability to solve complex problems and to exercise independent judgment.
- Must be able to lead and manage a team.
- Good working knowledge of computerized accounting systems, preferable Sun Systems & Vision. Must be computer literate in Microsoft Office programs.
- Knowledge of government grant regulations and financial reporting requirements preferred.
- Proficiency in written and spoken English, French added advantage.
- Good oral/written and interpersonal skills.
- Able to work on a cross-cultural environment with a multi-national staff.
- Ability to scan the environment and act accordingly in alignment with policies and procedures
- Financial Management processes skills
- Negotiation techniques skills
- Problem-solving skills
- Decision-making skills
- Computer literacy skills
- Communication skills
- Must be a team player, and honest with a high level of integrity.
Work Environment:
- Work environment: Office-based
- Travel: No domestic travel is required.
- On call: 5%
Job Function:
Organization Info
Listing Stats
Post Date:
Sep 5 2019
Active Until:
Oct 5 2019
Hiring Organization:
World Vision
industry:
Nonprofit