The Administrative Assistant provides support for the organization’s operations and financial records on a part-time basis. The Administrative assistant works under the supervision of the Administrative Manager and works closely with the Executive Director and provides general support to the directors of the organization.
Areas of Responsibility:
- Bookkeeping. The Administrative Assistant is responsible for all general ledger accounting processes including maintaining proper accounting records; recording of deposits; processing all payments and expenses; preparing checks and payroll recording in the general ledger. Coordinate with the Director of Finance with month end close, periodic reports and support as necessary for annual audits and tax return preparation. The role also reconciles and monitors daily cash receipts from Restore operations. Coordination with the Development Director regarding reporting and reconciliation of donations is also a responsibility of this position.
- Administrative Assistant. Responsible for office tasks, such as filing, data entry, generating reports and presentations, setting up for meetings, and reordering supplies. This role provides support to resource development including routine tasks such as thank you notes, email database updates and recognition. The leadership team receives general assistance from this role. Tasks also include screening phone calls and routing callers to the appropriate party and greeting and assisting visitors. This position also assists for fundraising events as needed and provides support in the implementation of strategic goals and objectives.
Skills/Experience:
- Strong communication (oral/written) and listening skills.
- Self-starter with ability to work both independently and with staff and volunteers.
- Work the typical hours of this position in the Habitat offices: Monday through Friday, between the hours of 10am -3pm, with additional attendance at some organizational functions.
- Desire to be proactive and create a positive experience for others.
- Strong knowledge of technology with the ability to leverage it to improve operations and communication.
- Strong leadership skills with ability to develop staff and volunteers through personal example as well as implementation of formal training programs and other processes.
- Must be able to efficiently use QuickBooks and must be proficient in Excel. Knowledge of construction accounting a plus. Assists the Finance Director with General Ledger responsibilities and with month-end closing.
- Minimum 4 years of experience working in an office environment, with a minimum of two years of experience with QuickBooks, QuickBooks POS and merchant services accounts experience a plus.
Job Function:
Organization Info
Listing Stats
Post Date:
Aug 29 2019
Active Until:
Sep 29 2019
Hiring Organization:
Habitat for Humanity International
industry:
Nonprofit