Led by Save the Children, the Implementer-Led Design, Evidence, Analysis and Learning (IDEAL) activity is funded by USAID’s Office of Food for Peace (FFP) and aims to strengthen the capacity of FFP implementing partners to design and implement effective emergency and development food security activities. The Senior Events Coordinator is responsible for logistical planning and implementation of high-quality, IDEAL events focused on learning and knowledge sharing for food security programming.
The Senior Events Coordinator will work closely with the Knowledge Management Senior Specialist and other key program staff to ensure that IDEAL events (online and in-person) are well planned and of high quality. IDEAL engages stakeholders in peer-to-peer collaborative learning and knowledge sharing through a large variety of both in-person and online events and it is critical that these events run smoothly from inception to post-event follow-up. The Senior Events Coordinator will assist in the planning and coordinating all logistical details for IDEAL events, including webinars, workshops, learning events, stakeholder consultations, and regional knowledge sharing meetings.
Event Coordination and Management (85%)
- Support planning and implementation of IDEAL international and domestic in-person events, including but not limited to: creating a timeline for each event, procurement of venue, registration management, planning for all on-site logistics, preparing and disseminating communications to participants, contracting additional support services, production of meeting materials, event set-up, day-of facilitation support, and post-event tasks
- Support planning and implementation of IDEAL online events, including but not limited to: creating a timeline for each event, setting up the online platform, registration management, coordination of speakers, running and sometimes moderating events, and post-event tasks
- Support the IDEAL Associate Awards with webinar production and in-person events as needed
- Respond to event and meeting inquiries and provide the highest level of service to IDEAL stakeholders
Communications and Knowledge Management (15%)
- Assist in improving IDEAL’s knowledge management systems, including metrics tracking and contact database
- Support other IDEAL communications and knowledge management activities as assigned
- Minimum 3-4 years' experience in event management
- Demonstrated ability to think creatively and practically to develop, execute, and implement medium to large-scale face-to-face meetings and participatory learning events
- Experience running webinars, preferably using Zoom and/or Adobe Connect
- Proven project/event management skills, and ability to work with diverse and high skilled personnel in fast-paced team environment
- Excellent oral and written communication skills in English
- Intermediate to advanced skills in Microsoft Office applications, primarily Word, Excel, and PowerPoint
- Highly collaborative team player with willingness to pitch in as needed and ability to work on tight deadlines at times
- Willing and able to travel up to 40% of the time - primarily internationally
Preferred Qualifications
- Bachelor’s degree in relevant field
- Ability to conduct business in French
- Experience working in a developing country in international development or emergency programs
- Familiarity with US Government-funded projects, particularly USAID
- Familiarity with food security programming
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life insurance
- Employee Assistance Program
- Commuter Benefit Program
- Vacation and Sick leave
- Paid holidays
What makes us special!
- Generous Retirement Savings with matching company contributions of up to 8%
- Family Leave – 10 additional days of paid time off for you to use to care for your family members
- Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
- Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Summer Fun Fridays – Early release at 1:30 pm on selected Fridays during the summer months.
- Volunteer Day – One paid day a year to support the causes that matter to you!
- Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Brown Bag information sharing sessions
- Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service