Under the overall guidance and supervision of the Deputy Response Coordinator, the Facilities Assistant will ensure the smooth flow of office facilities, supplies and support services. S/He will ensure the public and staff areas of the office premises are kept in good order and effectiveness and efficiency of facilities. S/he will also be responsible for the compilation and maintenance of accurate inventory records in Borno State office. S/he will conduct routine asset verification and ensure inventory data is accurately entered into the FHI 360 Borno electronic inventory management system.
- Monitor generator use and fuel consumption and provide periodic reports.
- Monitor cleaning contractors to adhere to specified cleaning standards.
- Contribute to planning, coordination and allocation of office space in consultation with relevant parties.
- Ordering and stocking of operations supplies such as fuel, drinking water, toiletries and other utilities to support office operations.
- Ensure the upkeep, rehabilitation and maintenance of the entire FHI 360 Borno facilities including the physical building structure, all mechanical, electrical, and related equipment in accordance with energy conservation and preventive maintenance programs.
- Verify completion of all repairs, replacement, renovation projects of FHI 360 in Borno facilities and equipment.
- Ensure appropriate tagging of office equipment, furniture and fittings.
- Ensure that repairs and maintenance are timely and accurately resolved, and that quality of service is assured.
- Ensure inventory system for all activities such as additions, disposals, movements/relocations, retrievals, change in status/condition, etc. are done in accordance with FHI 360 policy.
- Ensure that the inventory list is accurate and complete and that all required data fields are populated and accurately entered into electronic inventory system.
- Perform other duties as assigned.
- Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
- Ability to comprehend and make inferences from technical materials and equipment.
- Technical knowledge of mechanical and electrical equipment such as generator. Work independently with initiative to manage high volume work flow.
- Perform detail-oriented work with a high level of accuracy.
- Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
- Must exhibit high levels of professionalism, integrity and ethical values at all times.
- Technically astute. Knowledge of local dialect is an added advantage. Ability to travel a minimum of 25%.
- Familiarity with international NGOs is an advantage.
- Experience with large complex organization preferred.
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