The D&TS team is seeking an interim Senior Program Manager to support the strategic and operational aspects of the D&TS including oversight of annual planning and budgeting, support to strategic planning, business analysis and the coordination with other foundation teams’ business processes, and strategy design and development for specific projects. This person will be a member of the D&TS Business Team, reporting to the Deputy Director of Strategy, Planning and Management for D&TS.
People and Team Management
- Provide team leadership to the D&TS Business Team, Operations Team. Advise and implement culture work.
- May manage a team of program coordinators to achieve program goals. Including hiring, onboarding, communicating performance expectations, creating goal alignment, integrating project and change management, giving and seeking feedback, providing coaching, measuring progress and holding people accountable, supporting employee development, and recognition.
Operations Management and Efficiency
- Work with the DDSPM to oversee creation of final Annual Planning deliverables for the March 2020 Co-chair meetings and lead the project plan creation and creation of v1.0 deliverables for Annual Planning 2021.
- Oversee the preparations and execution of the D&TS team’s investment pipeline planning process (IPP) for 2020.
- Lead the ongoing roll-out of INVEST, including change management across the D&TS team, including liaising with PST partners and business partners on alignment of teams’ processes and norms.
- Expertly facilitate D&TS process definition and improvement efforts in support of overall D&TS staff productivity. Work with program staff and Business Team members to identify necessary changes to system features and/or norms.
- Information management: disseminate foundation and team processes and tools, document key activities and decisions related to the rhythm of the business, prepare materials for communication with foundation leadership.
- Strategic communication and reporting: develop and maintain strategy dissemination materials; in addition to Annual Planning, support coordination of other key leadership meetings.
- Representation of the D&TS team in division and foundation forums and special projects.
- Other responsibilities may include:
- Design and implementation of key strategy projects
- Project management support to specific initiatives and/or projects, including analytical and research support
- Partner relationship management
- Proven program and stakeholder management skills: successful track record of leading or managing multiple projects simultaneously, ability to coordinate inputs from many people, to track progress against targets and identify barriers to progress, to plan agendas and facilitate meetings that involve group problem-solving
- Self-starter with an ability to work with flexibility, efficiency, and enthusiasm in a fast-paced and complex internal and external environment
- Tolerance for ambiguity and ability to apply structure to simplify complex problems
- Ability to get up to speed quickly on new content areas and build new relationships
- Strong listening, verbal, and written communication skills, able to effectively calibrate input and synthesize information to connect with diverse audiences
- Strong analytical skills and ability to structure analyses and support strategic initiatives and investment evaluations
- Professional experience with progressive responsibility in management consulting or demonstrated program or project management
- Advanced degree in public health, business administration, public affairs or other relevant area, or equivalent additional professional experience is preferred
- Passion for the mission and alignment with the core values of the foundation
- Sense of humor
- Candidates with less experience will be considered as an Interim Program Manager.
The employee transfer policy applies to internal backfill positions. An employee may apply for an open position after at least 12 months in their current position. If you meet this requirement and wish to pursue a backfill opportunity, you are required to have a conversation with your manager to confirm their support before you apply. In rare cases, the requirement of a minimum of 12 months in a position may be waived if a transfer is critical to the foundation’s goals and is approved by the current manager and their HR Consultant (HR Business Partner or Generalist).