People & Culture ( Human Resource) Officer - Recruitment

Recruitment, selection and placement, 50%

• Identify hiring needs and ensure timely staffing for WVK programs
• Implement workforce plans and develop appropriate staffing solutions
• Coordinate local recruitment for project start-ups and scale ups
• Identify and fill staffing needs emerging from grant scale ups
• Ensure timely job changes and movements across the organization
• Advertise positions internally and/or externally
• Maintain professional networks for headhunts and referrals
• Maintain an updated candidate pool of qualified candidates.
• Receive, review job applications and conduct interviews in collaboration with Technical experts and Hiring Managers
• Conduct reference checks and negotiate pay package for successful candidates
• Coordinate with Organizational Development Officer to ensure new staff receive proper orientation and induction
• Track contract dates and ensure that confirmations, renewals, extensions, staff movements and separations are initiated on time.
• Participate in the review of the recruitment policy and procedures to ensure effectiveness of selection techniques and recruitment processes.

End Results Expected

• Timely recruitment and deployment of staff
• Smooth onboarding for new staff
• Contextualized policies with WVI standards and alignment of the same with the relevant legislations​

Emergency Management Service, 15%

• Participate in capacity building initiatives by the National Rapid Disaster Management Team
• Guide Line managers on application of deployment guidelines
• Facilitate function leads to prepare/adapt job descriptions /Terms of Reference which include all responsibilities to meet emergency performance objectives
• In collaboration with HEA Manager/Emergency Response Manager monitor local deployment terms including completion of an end of deployment appraisal
• Ensure communication of People & Culture response activities to National Office, Regional Office & Global Centre and other stakeholders
• End Results Expected
• Timely deployment of Emergency response staff

​Grants Management, 15%

• Actively participate in the Go/No go grant acquisition and proposal development process
• Ensure alignment of grant positions to the approved structure
• Support technical teams to develop job descriptions for new positions and ensure that they are subjected to hay evaluation
• Participate in the grant tracker meetings; providing grant staffing updates and making follow ups
• Assess information on upcoming grants to determine need for review of current procedures and policies to ensure strategic positioning.
• WVK positioned for more funding
• Alignment of Grants positions with the WVK Structure

Reporting, 10%

• Provide elaborate and timely reports i.e. interview reports, recruitment status reports and grant tracker report
• Update Line Managers on recruitment status for their regions or departments

End Results Expected

• Credible reports/Information available for decision making

Collaboration, Networks & Capacity building, 5%

• Facilitate and/or engage in capacity building sessions for Regional /ADP P & C staff
• Participate in roll out and implementation of P & C initiatives, policies and procedures.
• Participate in timely management of recruitment related conflicts and disputes
• Provide recruitment expertise to Regional SMTs & P & C staff
• Participate in committees and taskforces, as assigned
• Participation in Inter agency workgroups and other Networks

End Results Expected

• Strengthened collaborations for greater impact

Any Other duties as assigned 5%