The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate in our Great Rivers Affiliate office located in downtown Philadelphia. This position will provide administrative support to two fundraising directors, manage projects and handle event logistics for AHA’s signature Heart Ball fundraising event, which hosts 700+ attendees during Heart Month in February, and support additional cultivation events and fundraising activities.
Areas of Responsibility:
- Supporting Philadelphia’s signature Heart Ball (gala) and other special events
- Supporting and participating in c-suite Executive Leadership Team meetings
- Preparing for meetings, including meeting packet/presentation preparation, coordinating calendars, booking rooms, use of room technology, catering and additional meeting logistics
- Performing data entry of participants, sponsorships and donations and generating reports
- Written correspondence including memos, presentations, newsletters, meeting minutes, meeting agendas, etc.
- Event volunteer coordination, communication, job description and training.
- Coordinating event logistics
- Organizing live auctions, incentives and services for events
- Preparing daily bank deposits and handling account receivables
- Accounting for event income on a weekly basis
- Accounts payable and expense reporting
- Internal and external customer service
- Shared administrative team office support activities, including opening mail, answering phone, welcoming visitors, etc.
Educational Background:
Must have earned a high school diploma or GED
Skills/Experience:
- 2+ year or Bachelor's degree preferred
- Must have at least one year experience in a related role
- Strong customer service focus
- Strong computer skills specifically proficiency with Microsoft Word, PowerPoint, Publisher and database tools. Advanced skills in Excel preferred.
- Previous experience with CRM sales and/or fundraising databases and accounts payable/receivable programs preferred
- Experience with Adobe Creative Suite a plus
- Experience with social media, specifically Facebook and Twitter
- Proven track record of completing administrative related tasks such as reviewing, responding to and typing letters, reviewing documents, preparing PowerPoint presentations and other office correspondence
- Self-starter and ability to work independently
- Ability to schedule and prepare for meetings
- Experience and strengths in event logistics with previous experience in large scale fundraising events, including live auctions and coordinating large numbers of volunteers, a plus
- Strong organizational skills and detail-oriented with the ability to multi-task and thrive in a high-pace, deadline driven work environment
- Strong professional written, verbal communication and interpersonal skills including the ability to interact with high-level corporate executives and community leaders
- Ability to successfully pass a background check
- Reliable transportation and ability to work some nights/weekends as needed for events
Job Function:
Organization Info
Listing Stats
Post Date:
May 25 2019
Active Until:
Jun 25 2019
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit