The Finance department supports the global operations of PSI, and we are looking for an experienced senior manager to join our Finance team to lead our Accounts Payable team. This position will oversee all of our headquarters accounts payables team, which is responsible for employee reimbursements, managing employee expense claims processing, domestic and international vendor and sub-award payments. This includes $100M+ of annual commodity purchases and $65m+ in sub-award payments. You’ll be working with colleagues across the world to ensure that we accurate record and pay our vendors in line with our funders’ requirements. This position is responsible for managing daily operations of the accounts payable team, including outsourced vendors such as our expense claim management system, as well as ensuring compliance with applicable regulations and funder requirements, and designing and implementing an effective internal control environment. In recent years the team has gone from paper centric processes to an almost completely paperless environment. Though many improvements have been made we are always looking for better ways to help accomplish our mission and leverage our systems to improve our processes and customer experience.
- Hire, lead and mentor accounts payable staff, supporting the development of both soft and technical skills, and promote a culture of high performance and continuous improvement
- Manage the Accounts Payable process, working across the Finance, Procurement and other departments to ensure that purchases, sub-award payments and travel expenses are recorded and processed timely and accurately
- Troubleshoot and resolve payment and vendor issues that have been escalated, and use analytical and research skills to create options and resolutions to challenges
- Maintain up to date expertise of regulatory issues related to core payment service functions, including but not limited to donor, OFAC and IRS requirements
- Manage the Travel and Procurement card programs ensuring adherence to policy and effectiveness of the program
- Establish regular trainings as necessary ensuring adherence to policy and education on processes
- Liaise with procurement and other departments as necessary ensuring proper accounting and timely payments
- Own the software processes for travel and vendor invoice processing as well as the interface with our ERP system
- Oversee the help desk ensuring that service level agreements are being met
- Manage the outsourcing of the audit of travel claims ensuring timely processing and enforcement of PSI policies
- Oversee issue resolutions, business partner relations, cash disbursements, expense reimbursement, 1099 and tax related matters
- Ensure timely preparation and filing of key IRS forms such as 1099s
- Maintain proper procedures, internal controls and policies ensuring proper risk management as well as efficient operations, identifying areas for improvement and implementing necessary changes as required
- Manage the month/year end close including all related general ledger account reconciliations and necessary accruals in a timely, accurate and efficient manner
- Provide excellent customer service
- Manage a team ensuring proper training and segregation of duties, and assume responsibilities during staff absences
- Other duties or special projects as assigned
The candidate we hire will embody PSI’s corporate values:
- Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
- Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
- Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
- Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
- Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt
- Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin
Requirements
- 8+ years of accounts payable experience in financial reporting, public accounting, government contracting or non-profit environment
- Three or more years of leadership experience required
- Solid project management and multi-tasking skills
- Strong communication skills, both verbal and written, and the ability to effectively interact with senior management and individuals with varying degrees of financial knowledge
- Effective presentation skills for educating internal clients on Accounts Payable and Concur expense reporting processes
- Demonstrated proficiency with accounting and spreadsheet software, preferably Infor Lawson ERP and Ascend
- Excellent MS Office skills, particularly in Excel
- Non-profit and / or international experience is beneficial
- Attention to detail with emphasis on accuracy and quality
- Exceptional customer service skills
- Must be authorized to work in the United States
- References will be required
- The successful candidate will be required to pass a background check