The purpose of this position is to provide the grant management administrative and coordination support throughout the project implementation pursuant of donor standards, timeline and budget.
Areas of Responsibility:
- Provide efficient and pro-active of coordination and administrative support to the Grant management inthe development, planning, implementation, monitoring and evaluation of the grant in line with project documents (LEAP budget, PDD, DIP…) (25%)
- Efficient management of all internal communication in relation to the Grant. On one hand, screening all enquiries and requests and handling them when appropriate; on the other hand collecting data, sorting, filing and sending out grant files to the right personnel, workers and stakeholders (15%)
- Provide general administrative support by organizing and maintaining files and databases of grant documents and resources. (15%)
- Scheduling meetings and preparing presentations and taking minutes when appropriate; supporting the chief of party in managing outputs, work flow and office deadlines. (10%)
- Provide logistical support for meetings, presentations, seminars and trainings being organized; Manage and coordinate all international travel arrangements including flights, hotel reservations and travel insurances in relation to the project. (25%)
- Prepare monthly reports to be submitted to the chief of party (10%)
Educational Background:
Bachelor Degree in Business Administration, Communication, English literature or any related field
Skills/Experience:
- Minimum 1 year experience in a similar role with a recognized organization preferably an NGO
- Experience with donor(s) funded projects would be an advantage
- Should have good public relations and exceptional communication and interpersonal skills
- Keen attention to detail and an aptitude for problem solving: able to proactively address potential issues
- Collaborative working style and team-player attitude
- Positive and encouraging personality
- Able to work independently with minimum supervision
- Highly motivated with a strong work ethic
- Ability to manage time effectively
- Reliable, trustworthy, and committed to team’s success
- Outstanding organizational skills and ability to prioritize tasks
- Flexibility and sensitivity to the socio-cultural setting of Burundi
- Able to thrive in a high-volume, deadline-driven work environment
- Good command of written and spoken English, French and Kirundi
- Excellent computer skills with proficiency in the use of MS word, Excel, PowerPoint, Access and other related packages
- Experience with project cycle management
Work Environment:
- Domestic Travel: 20% Regular and routine internal travel to project areas is required.
- International Travel on request: 5% international travel will be required for training, exchange visit and workshops
- On call: 15% in emergency and disaster situations, the position will be required to be on-call.
Job Function:
Organization Info
Listing Stats
Post Date:
Mar 24 2019
Active Until:
Apr 24 2019
Hiring Organization:
World Vision
industry:
Nonprofit