FHI 360 is a global development organization with a rigorous, evidence-based approach. Our professional staff includes experts in health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from 60 offices with 4,400 staff in the U.S. and around the world. Our commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the individuals, communities and countries we serve–improving lives for millions. We seek qualified candidates for Administrative Associate II, Corporate Finance in Washington, DC.
Department-level support
- Provide administrative support to the Office of the CFO on an as-needed basis;
- Maintain the Corporate Finance Connect page;
- Request and compile monthly department metrics;
- Schedule, lead agenda creation, and organize logistics for Corporate Finance All Staff and All Manager meetings and retreats;
- Schedule meetings and coordinate meeting arrangements (scheduling conference rooms, coordinating food, and managing technology), as requested;
- Set up and maintain files, prepare reports, presentations and graphics, perform data entry, proofread, and compile special reports;
- Prepare and maintain documentation, plans, reports, schedules, databases, spreadsheets, logs etc. to support functions;
- Provide basic project management support, as requested; and
- Communicate with both internal and external personnel as required.
Cost & Pricing (C&P) team support
- Administer and maintain C&P Connect and SharePoint sites, and department archives and files;
- Prepare and maintain databases, logs, metrics, plans, schedules, etc.;
- Track and post departmental guidance, internal projects, procedures, resources, and tools;
- Provide financial and administrative support for C&P team; including scheduling, meeting/ technology coordination, arranging travel, and other tasks as requested;
- Collect proposal data for upload onto TM1;
- Follow up with staff to obtain and/or verify financial and budget information to ensure accuracy of budget data imported into TM1;
- Maintain C&P-specific data on SalesForce as needed;
- Assist the C&P team with the preparation of proposal budgets and supporting documentation in support of the cost proposal process;
- Prepare documents, presentations, reports, spreadsheets, etc.;
- Communicate with both internal and external personnel as required; and
- Gather, handle, and verify financial and quantitative information with accuracy and precision.
- 3 – 5 Years of related experience.
- Ability to gather, recommend and summarize data for reports, finds solutions to various administrative problems, and prioritizes work.
- Work requires attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Typical Physical Demands:
- Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5-50 lbs.
Technology to be Used:
- Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.