We have an exciting opportunity for a Business Development Coordinator supporting our Bay Area Division in Oakland, California. The Business Development Coordinator is responsible for coordinating activities and providing administrative, logistics and clerical support to ensure the effective operations of the Operations and Heart Walk departments. Responsibilities include managing various databases, maintaining and updating information and producing a variety of routine and special reports as assigned. Position is housed in the Oakland office with responsibilities for participating in overall office coordination to ensure excellent service to internal and external customers.
Areas of Responsibility:
- Provides a wide variety of skilled administrative and clerical support to Greater Bay Area Heart Walk and Operations teams, ensuring all office functions run efficiently. Ensures a high quality of service is provided to all staff and volunteers.
- Creates and maintains Luminate database information for Greater Bay Area Heart Walk; may include managing the Company Pyramid, updating the website, entering and confirming sponsorships, entering donations and matching gifts, resetting participant passwords, updating participant fields.
- Acts as a point of contact for Bay Area Heart Walk participants who have questions about the website, passwords, donations, etc. Responds to email and phone inquiries within 24-48 hours.
- Assists in the planning and implementation of fundraising events such as Hard Hats with Heart and other events as assigned. Manages customer and campaign information for these assigned events, utilizing AHA systems such as Greater Giving to manage sponsorship, Open Your Heart, silent auction, guest lists, wraparounds and vendor campaigns. Ensures data is correct and up-to-date.
- Creates, maintains and makes updates to the Bay Area Heart Walk website. Ensures website is always up-to-date.
- Supports the Operations Manager with vendor research, event planning documents, event execution ideas, ordering supplies, obtaining price quotes, securing in-kind donations, drafting and updating event layout diagrams, among other tasks.
- Provides general office support with responsibility for processing mail/donations (twice weekly) and answering the office mainline phone (as assigned).
- Processes invoices for payment and manages income reconciliation and researching discrepancies.
- Prepares Luminate and Greater Giving reports as needed by the Vice President and team members.
- Performs other duties as assigned.
Skills/Experience:
- Advanced knowledge of database management including Excel.
- Advanced knowledge of Microsoft Windows Programs (i.e., Word, Outlook) and basic graphic software (e.g., PowerPoint and Publisher, etc.)
- Office administration skills, including general clerical skills (e.g., emailing, word processing, copying, telephone etiquette and operation).
- Effective written communication skills, including skill in proof reading for grammar and spelling, and ability to write proposals and professional correspondence.
- Effective interpersonal skills and ability to maintain a professional but friendly manner in all dealings with staff, volunteers and potential sponsors; ability to work in a team environment with other staff is especially important.
- Ability to keep all work-related information confidential as necessary.
- Knowledge of AHA statistics and ability to research all AHA online resources for information requested by media and curious and concerned lay-people.
- Knowledge of printed materials available and how to order them as needed.
- Knowledge of graphic layout programs a plus!
- Results oriented phone solicitation and follow-up for assigned projects.
- Demonstrate ability to organize and manage multiple projects, prioritize tasks and meet deadlines.
- Demonstrate ability to communicate on a regular basis with Directors on projects as needed.
Job Function:
Organization Info
Listing Stats
Post Date:
Feb 22 2019
Active Until:
Mar 22 2019
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit