FHI 360 is a global development organization with a rigorous, evidence-based approach. Our professional staff includes experts in health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from 60 offices with 4,400 staff in the U.S. and around the world. Our commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the individuals, communities and countries we serve–improving lives for millions
Alive & Thrive is an initiative to save lives, prevent illness, and ensure healthy growth and development. Good nutrition in the first 1000 days, from conception to two years of age, is critical to enable all children to lead healthier and more productive lives. Alive & Thrive is scaling up improved infant and young child feeding and maternal nutrition through large scale programs in several countries in Asia and Africa and through strategic technical support and the dissemination of innovations, tools, and lessons worldwide. Alive & Thrive is funded by the Bill & Melinda Gates foundation, the governments of Canada and Ireland, and the World Bank.
- Provide operations, management, and logistical support to A&T Project.
- Establish and maintain centralized electronic tracking, approval, and monitoring system for project deliverables, including country program and global communication documents and partner deliverables.
- Maintain project central files (including partner, vendor, and personnel files) and resource materials in an organized, accessible, and up-to-date manner.
- Assume primary responsibility for management and coordination of all travel (travel plans and schedules, travel arrangements, logistics, expense reports) across the project, including all HQ staff and consultant travel and international travel for field-based staff, working closely and serving as primary liaison with the FHI 360 Travel Unit.
- Review travel expense reports for accuracy and compliance and work with travelers to obtain any missing documentation.
- Manage arrangements for project meetings, conferences, and global events. Coordinate meeting logistics, including facilities and other logistics, preparation and compilation of materials, etc. Coordinate presentations and information dissemination for these events.
- Proofread project documents for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
- Prepare, review, process, and track program procurement documents such as consultant scopes of work, agreements, and sub-awards as applicable. Track deliverables and oversee payment of invoices. Liaise with technical, contracts, finance, and field teams to resolve the bottlenecks.
- Act as a liaison with other departments such as IT and Facilities. Work with these departments to trouble shoot issues, especially in relation to field/country offices and staff.
- Serve as a resource to project staff on a variety of office technology, including office equipment and information processing procedures.
- Handle confidential and non-routine information.
- Enforce and adhere to organization policies and procedures.
- 3 years’ of related experience on an international development project; Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job;
- Ability to gather, recommend and summarize data for reports, find solutions to various administrative problem, prioritize work;
- Strong interpersonal skills; Demonstrated poise, tact, and diplomacy.
- Sensitivity to cultural differences and understanding of the political and ethical issues in assigned areas;
- Knowledge of office administrative procedures, use and operation of standard office equipment, variety of office software applications.
- Strong written and verbal communication skills;
- Written and verbal English Language proficiency required;
- Ability to work independently with initiative to manage high volume work flow and under limited supervision.
- Demonstrates basic understanding of the area of specialization, of program procedures, methods, and practices to include knowledge of program and staff responsibilities.
- Uses established filing and data systems, functions, and/or procedures that require knowledge of the program.
- Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail.
- Understands software used to perform day-to-day functions.
- Uses basic office software programs, information systems, and office equipment to access, input, and verify standard information.
- Communicates information clearly to staff, clients, and/or public about services, processes, and procedures using prescribed or established guidelines.
- Utilizes program specific terminology.
- Gathers readily available information from office records to drafts e-mails, memos and other documents.
- Proofreads documents for grammar, spelling, punctuation, and basic formatting.
- Provides answers to requests for general information.
- Records and documents information accurately.
- 0 – 3 Years of related experience.
- Ability to gather, recommend and summarize data for reports, finds solutions to various administrative problems, and prioritizes work.
- Work requires attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.