Classification Standards: Under the direction of the Controller, this position is primarily responsible for managing the daily operations of the administrative accounting section. The candidate will oversees the Los Angeles Homeless Services Authority’s (LAHSA) general ledger, financial management, cash management, cost control, financial analysis, accounting practices, and financial reporting functions. Oversee the overall integrity of LAHSA’s financial data. The Administrative Accounting Manager directly supervises the administrative accounting section of the finance department.
Minimum Qualifications: The ideal candidate will thrive in an environment where coordination and collaboration are critical to success. The position requires knowledge of fund accounting and financial grants management. Candidate must be knowledgeable in governmental and grant accounting and reporting requirements, including Office of Management and Budget Circulars A-133 (single audit) and A-87 and A-122 (cost principles). Must have experience with fund accounting software, preferably, Sage Fund Accounting Software (formally MIP) Must have strong written and oral communication skills and demonstrate attention to detail.
Essential Job Functions:
- Supervise and mentor the administrative accounting section as team leader.
- Participates in maintaining an automated fund accounting system in accordance with Generally Accepted Accounting Principles and applicable federal, State, County and City regulations.
- Works collaboratively with the Program Managers, Budget Manager, and Supervising Program Accountant/Auditors in ensuring accounting issues affecting cash are resolved on a timely basis.
- Implements and maintains internal controls and accounting procedures in compliance with LAHSA’s policies and procedures.
- Serves as primary liaison with granting agencies on cash requests, budgets with grantors, and budget modifications;
- Supervises the preparation, reconciliation, and timely submission of cash requests to grantors.
- Tracks accounts receivables and ensures follow-up for timely collection;
- Monitors cash receipts to ensure cash receipts policies are followed, deposits are appropriately endorsed and deposited on a timely basis.
- Monitors cash flow issues, especially as related to LAHSA operating costs and ensures adequate cash balances are on hand to meet current obligations.
- Oversees the submission of timesheets and the processing of payroll.
- Reviews payment requisitions for administrative expenditures
- Managing the check disbursements processes, insuring that all vendors and subrecipients are paid on a timely basis.
- Ensuring compliance with cash turnover requirements by program.
- Distributes interest earnings on quarterly basis, if any, to the appropriate grants and ensures earnings are either reprogrammed or returned to grantor, based on grantor’s requirements.
- Development of forecasts of cash use for LAHSA’s operating costs and ensures that adequate cash balances are maintained in each managed grant or fund to meet operating requirements.
- Generates monthly cash reports, accounts payables and accounts receivable reports to support management and LAHSA’s board of commissioners
- Prepares cash flow projections and notifies the Controller of any issues that may arise during the year.
- Works with subrecipients and grantors to resolve issues on a timely basis.
- Manages cash disbursement process, ensuring compliance with LAHSA requirements regarding cash management by grant.
- Manages utilization of credit line and ensures uses are consistent with LAHSA policy and procedures.
- Maintains and reconciles Due To and Due From accounting for use of credit line monthly.
- Supervise bank statement reconciliations and investigate discrepancies; advising Controller and CFO immediately of any unresolved discrepancies.
- Review General Ledger and Trial Balance reports monthly.
- Ensures the accuracy of Sage Fund Accounting software data, including the review of Revenue and expenditure allocation to grants, and make corrections as required.
- Manages closeout procedures for all LAHSA grants to ensure all eligible expenditures have been reimbursed, all cash has been requested and received in a timely manner, and all savings have been identified and reported to the grantors.
- Prepare the year-end financial statements and closing journal vouchers transactions.
- Assists auditors and grant monitors during annual financial audits
- Serves as a liaison to independent accountants and grantors on cash and bank statement reconciliations, as needed.
- Provide and/or supervise technical assistance trainings to LAHSA staff.
- Assumes other responsibilities as designated by the Controller.
- Acts as the back up to the Controller.
Knowledge Of:
- Team-based project management.
- Homeless funding regulations, requirements and procedures, including HUD Supportive Housing Program, Emergency Solutions Grants and Community Block Development Grants.
- Intermediate and advanced level of computer software programs specifically, Microsoft Office (Word, Excel, Access, Power Point and Outlook) and the internet.
- Knowledge of fund accounting software preferably Sage Fund Accounting, ADP and GHG.
- Applicable laws, rules, regulations and/or policies and procedures procurement and/or administration of contracts, grants, loans, or similar agreements.
Experience Requirements: Candidate must have minimum of five years of accounting or auditing experience in a governmental or non-profit organization, and a minimum of three years of supervisory experience. Must have experience in fund accounting and financial grants management of federal funds. including a working understanding of OMB Circulars A-110, A-122 and single audit circular A-133, fundamentals of the HUD Supportive Housing Program, Emergency Shelter Grant Programs, and general ledger management and maintenance. Must have experience with fund accounting software preferably Sage Fund Accounting. Candidates must have project management skills as well as strong interpersonal, organizational, written and oral communication skills and demonstrate attention to detail.
Other Desired Skills and Requirements:
- Proficient in office software such as Microsoft Office (Word, Excel, Access and Outlook).
- Working knowledge of project management software (MS Project) and the Internet.
- A valid Driver’s License is required.
Commensurate with Experience
To apply mail, fax or email cover letter and resume to:
Los Angeles Homeless Services Authority
Attn: Keshia Douglas, Director of Administration
811 Wilshire Blvd., 6th Floor
Los Angeles, CA 90017
Fax: 213-892-0093
Email: [email protected]
LAHSA IS AN EQUAL OPPORTUNITY EMPLOYER