The American Heart Association (AHA) has an excellent opportunity for a Project Coordinator on our Field Campaigns team. You will be based out of our National Center office located in Dallas, TX . This position will assist in administrative duties, project support, and meeting management for the National Field Campaigns and Development Operations team. This includes: managing logistics and planning for multiple large meetings and conferences (100+ attendees), coordinating internal communications related to Field Campaigns, and building strong relationships with staff in the field and at National Center.
Areas of Responsibility:
- Provides routine administrative support for multiple team members including calendar management, travel, expense management and other financial processes (contracts, invoices, purhcase orders), basic research, internal information gathering, document archival, etc.
- Plans and executes a variety of large, enterprise-wide meetings, including scheduling, logistics, and materials. This includes managing hotel accomodations, space plans, food and beverage, audio/visual, ground transporation, décor, and overall attendee experience.
- Supports a variety of Development Communications functions including management of the team's SharePoint and Outlook presence and collaboration on written materials for high level staff and volunteer groups.
- Drafts, compiles, formats and prints business correspondence including meeting minutes, reports, emails, and a wide range of Word, Excel, and PowerPoint documents.
- Manages special projects and tasks in support of the National Field Campaigns team.
Educational Background:
Bachelor’s degree a plus.
Skills/Experience:
- Minimum 2-5 years of experience with standard administrative practices, project coordination, office procedures, recordkeeping, and filing.
- Minimum 2-5 years experience with the principles and practices of meeting/conference planning and administration, including onsite, offsite, teleconferences, and webinars.
- Power user of core Microsoft programs and applications (Outlook, Word, PowerPoint, Excel, Sharepoint).
- Efficient and detailed in calendar management duties across multiple time zones using Microsoft Outlook.
- Efficient and detailed in making travel arrangements and creating travel itineraries.
- Proficient in spelling, grammar, punctuation and proofreading.
- Effective in written and oral communications, including letters, memos, agendas, emails, exhibits and minutes (including note-taking during meetings).
- Efficient in reporting capabilites, including manipulating pulled data in Excel
- Strong customer service skills, collaborative skills, and phone/email etiquette.
- Superb organizational skills, attention to detail, and recordkeeping abilities.
- Reliable transportation to commute to local off-site meetings.
Preferred Experience:
- Previous experience in corporate communications
- Previous experience in pulling reports and analyzing data
Job Function:
Organization Info
Listing Stats
Post Date:
Sep 24 2017
Active Until:
Oct 24 2017
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit