The Procurement Manager is responsible for the day to day oversight of all activities related to the procurement of goods and services, including consultant services for the office. The Procurement Manager will also serve as the main point of contact and provide day to day oversight for procurements and facilities of all the field offices.
Areas of Responsibility:
- Oversees and maintains all service contracts, consultant agreements, and leases/operational requirements for all FHI 360 Indonesia offices.
- Tracks all contracts, consultant agreements and other procurements to ensure closeout, renewals or rebids happen timely.
- Monitor concerns and address technical staff's questions regarding contracts and client compliance; advise and take corrective action.
- Maintains all procurement files, including all necessary documentation, for goods and services, consultants, grants and subcontracts and any other contract or agreement, with the exception of employment agreements.
- Takes the lead on training staff on any FHI 360 procurement processes and policies as well as local laws and best practice around procurement.
- In collaboration with the operations team, works to take the lead in developing of policies and procedures for staff and functional areas.
- Oversees inventory for all offices, taking the lead to ensure inventory count is complete for all offices in accordance with the operations manual.
- Manages purchasing or logistics pertaining to relocation of Indonesia expat employees.
- Performs other duties as assigned.
Educational Background:
Bachelor's Degree or international equivalent in Business Administration or related field.
Skills/Experience:
- Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
- Comprehensive knowledge of procurement standards and practices.
- Working knowledge of company policies and procedures regarding procurement, consultants, and contracts.
- Ability to work independently and manage processes and deadlines with limited supervision.
- Excellent at working in team settings.
- Possess good planning, organizational, and interpersonal skills.
- Ability to analyze information and exercise judgement when making decisions within the context of established policies and procedures.
- Proficiency in computer software applications e.g. MS-Word, MS-Excel, MS Outlook and MS-PowerPoint.
- Must be a self-starter with attention to detail.
- Familiarity in working with international organizations and USAID regulations.
Type and Nature of Contacts:
- Regular contact with consultants and vendors.
- Collect and analyzes information provided by vendors.
- Regularly negotiates with vendors on terms and price of goods and services.
- Provide supports to staff for all aspects of procurement process.
Supervision Given/Received:
- Manages staff to meet departmental and organizational goals.
- Accounts for the budget, methods, and training of staff to achieve results.
- Develops and recommends solutions to meet internal and external needs of the company and department.
- Typically reports to a Director.
Experience:
- Typically requires 10 minimum years of procurement experience.
- Prior experience (minimum 5 years) working on USAID funded programs (contracts and/or Cooperative Agreements) a requirement.
- Working knowledge of office software, including WORD, Excel, PowerPoint, and Outlook.
- Must have excellent communication skills and good command in both written and spoken Bahasa Indonesian and English.
- Experience of establishing strong working relationships with colleagues from different organizations and cultures.
- Ability to meet deadlines with strong attention to consistency, detail, and quality.
- Ability to travel within country if needed.
Travel Requirements:
- 10%
Job Function:
Organization Info
Listing Stats
Post Date:
Oct 27 2018
Active Until:
Nov 27 2018
Hiring Organization:
Fhi 360
industry:
Nonprofit