The Sr. Coordinator, Refugee and Migration Unit (RMU) and Designated Accounts, provides strategic analysis and recommendations within the Department of Humanitarian Response (DHR) unit to support and facilitate the financial and award management work of the Refugee and Migration and Designated account teams from pre-award through close-out. The Senior Coordinator will work closely with award managers to ensure complete and accurate documentation and processing of all awards and workflows in the United Nations High Commissioner for Refugees (UNHCR) and Department of States Bureau of Population Refugees and Migration (PRM) portfolios. The Sr. Coordinator works independently and with colleagues to problem-solve and to support the overall health of the caseload of awards. This role contributes to continuous improvement, recommending process improvements for senior management consideration.
Areas of Responsibility:
Award and Financial Management Support: 50%
Award Processing
- Ensure Save the Children’s Award Management System (AMS) and Financial Management/Accounting System (Agresso) processes for awards are adhered to and help to ensure and maintain data integrity
- Ensure AMS postings and workflows are completed in a timely manner in support of efficient processing of awards
Budget Management and Financial Analysis
- Actively and regularly use independent judgement in assessing and communicating budget results to the account team and escalating as necessary
- Ensure each award budget is audited and reconciled on a regular basis
- Prepare and, as necessary, revise Agresso Budget Templates and follow up to ensure award budgets (Fund Summaries) are activated expeditiously
- Monitor rate of spending in Country Offices (COs) and SCUS home office through review of General Ledgers, donor financial reports, and other Agresso-generated reports
- Maintain invoice tracker and follow up with COs and SCUS Global Finance on outstanding payments
Donor Compliance
- As requested, monitor award implementation and reporting to ensure compliance with donor requirements
- Provide needed compliance information to COs, including maintaining updated compliance documents on Save the Children International’s internal website
- Support CO capacity building with training on SCUS donor requirements
Partnerships
- Facilitate the development of sub-award agreements to SC Member countries or partners as requested, including processing of wire transfers and ad hoc support and closeout
Donor Reporting
- Review, revise and edit at their at their discretion regular donor reports (both narrative and financial) generated by CO and circulate for additional input as necessary ensuring that reports are finalized and ready for submission to donors.
- Update AMS reporting schedule with report submissions
Project Close-out
- Ensure completion of the SCI and SCUS Closeout Checklists and help ensure that awards in AMS and Agresso are closed/deactivated as required.
Designated Funding: 40%
- Create new records/Fund Summaries for non-pooled allocations
- Review Funds Available Report and update Fund Summaries or M2M for designated contributions (non-pooled allocations) on a regular basis
- Coordinate with Finance, G&C and SCI country offices and relevant technical teams as applicable to ensure all project closeouts are managed effectively and that all issues are resolved. This includes completion of AMS Close-out checklist and closing awards in AM
- Review budget vs actual reports of designated contributions and reconciles balances of SCI and SCUS ledgers
- Escalate issues or risks as appropriate.
- Serve as main point of contact on designated awards for SCI Country Offices and collaborate with all SCUS stakeholder including the Resource Development team, which holds all donor relationships, to ensure timely and effective communications and follow up
- Complete all data entry and follow all processes to ensure funds can be tracked on SCUS and SCI systems (including AMS and Agresso)
- Adapt to new processes and systems as they are developed
- Negotiate, prepare, and process amendments and budget modifications as necessary.
- Work with Finance and relevant CO staff to monitor rate of spending and rejected transactions resolve issues in timely and accurate manner
- Monitor the implementation of SCUS projects supported by designated funding, identifying issues and risks, working with SCI and relevant technical leads to resolve and/or escalating as required
- Ensure timely start-up of projects
- Work with COs to ensure timely, accurate reporting to donors
- Prepare and manage sub-grant agreements to SC Member and Non IP Domestic members or partners as needed, including wire transfers and ad hoc suppo
Other: 10%
- Support the department/agency to maintain knowledge management systems
- Serve as the primary point of contact for specific awards as requested
- Monitor Key Performance Indicators (KPIs) for assigned accounts
- Represent DHR as requested in Award Management Process meetings
- Support the development and review of proposal budgets, concept notes and technical narratives as requested
Educational Background:
High School Diploma
Skills/Experience:
- Minimum 3-4 years’ office experience, preferably involving office administration
- Excellent computer skills (Word, Excel, PowerPoint, databases). Preferred Excel and PowerPoint power user
- Experience in financial and budget analysis
- Demonstrated organizational skills and attention to detail
- Ability to handle multiple tasks and ensure timely completion of short- and long-term projects
- Ability to adapt to changing environment and workload
- Ability to work under pressure and prioritize accordingly
Preferred:
- BA/BS; Preferred areas of study, Humanitarian Affairs, International Relations, Business
- Proficiency in a second language
- Relevant field level experience
- Experience in communications and information technology systems
- Demonstrated experience working across the full cycle of grant/award management from proposal and budget development through reporting and closeout
- Operation experience, such as working with financial systems and/or logistics
Compensation/Benefits:
- Meaningful work, with a knowledge that you are changing the lives of children all around the world
- A family friendly work environment
- Highly collaborative and innovative teams
- Generous paid vacation days, holidays, family leave days, and sick time
- Healthcare plans including medical, dental, and life insurance
- Retirement savings account with matching company contributions
- Structured and formalized management development and coaching programs for mid and senior level managers
- Extensive e-learning opportunities on a variety of topics offered through our affiliation with several prestigious universities as well as language learning opportunities
Job Function:
Organization Info
Listing Stats
Post Date:
Oct 26 2018
Active Until:
Nov 27 2018
Hiring Organization:
Save the Children US
industry:
Nonprofit