WVV Accounting Assistant

FIELD OFFICE ACCOUNTING FUNCTION (80%)

• Provide Administrative financial services to the National Office to ensure compliance, quality, accuracy and consistency of work in all payments.
• Process Daily payments, Prepare Cash Disbursement Vouchers, Deposit and Journal entries.
• Process Data Entry on Sun systems is performed ensuring consistency and accuracy of transactions with WV standard chart of accounts and analysis codes.
• Supporting schedules and financial reports are prepared accurately and timely in cooperation with the Finance Department on 10th of each month.
• Petty cash is reviewed and cash count is conducted on a periodical basis.
• The assets register is regularly updated and reconciled with the Sun systems data and assets are physical verified at least on an annual basis.
• All outstanding advances and payables (more than 30 days) are tracked and reminded to the relevant staff or Finance Officer in a timely manner.
• Settlement Advices are prepared and submitted on a timely basis.

PROJECT ACCOUNTING AND SUPPORT (15%)

• Ensure Training and/or accounting support is provided to the AP staff, including site visits to projects and APs.
• AP staff are competent, able to produce accounting reports and reconciliations accurately and in timely manner.
• Ensure Project Financial reports are reviewed, reconciled and are accurate.

OTHER RESPONSIBILITIES (5%)

• Establish filing system of key documents and maintain (in hard copy and soft copy) and in line with audit requirements
• Maintain all financial and other records required for audit purposes, and provide assistance in regular auditing of the National Office or APs/Projects
• Implement all necessary procedures relating to administration within Finance Department
• Perform any other tasks that may be assigned by the supervisor from time to time
• Ensure Learning a Proficiency in Sun systems.