The Michigan Great Lakes Chapter is seeking to hire a Special Events Coordinator. This position is responsible for managing special events within the 23 county region. The position will report to the Development Director and is located in Ann Arbor, MI.
The Special Events Coordinator is an enthusiastic, organized, self-motivated person who will oversee all aspects of his/her assigned events from start to finish. This person must be able to recruit, manage and partner directly with volunteers and colleagues to meet aggressive participant and sponsorship recruitment and fundraising goals, as well as manage the day of experience for all events. Candidate must be able to exercise excellent judgment, accept responsibility, and give careful attention to details. Must be skilled in multiple software programs and be willing to learn and excel in donor software systems.
Areas of Responsibility:
- Manage, coordinate, and implement all aspects of assigned fundraising events such as The Longest Day (75%), RivALZ (15%) and Annual Golf Outing (10%), other events as assigned. This is including but not limited to securing venues, sponsorships, media partnerships, etc.
- Manage, evaluate, and expand fundraising programs under chapter leadership
- Assume primary responsibility for special events. Coordinate appropriate committees and plans with volunteers (including budgets/timelines) for each event. Responsible for maintaining accurate and complete participant and financial records for each event
- Identify, recruit, train and manage high impact volunteers, including committee members, for fundraising events who will assist the organization in increasing concern and awareness as well as growing revenue
- Work with Chapter Leadership to establish budgets, work plans and timelines for events.
- Organize, lead, and promote interest in special events using local resources, social
- Collaborate with the Communications Director on marketing materials and needs
- Plan and coordinate meetings, agendas, and activities
- Prepare presentations, materials, and reports
- Participate in meetings, providing input and suggestions. Maintain steady communication with chapter staff and volunteers
- Ensure that confidentiality and security of all information under his/her supervision is maintained
- Assist and maintain databases for all event participants and donors
- Represent the Association at public events, conferences, workshops, and media events
- Assure compliance with all Association policies, procedures, operating standards and applicable regulatory requirements
Educational Background:
Bachelor’s degree or equivalent work experience
Skills/Experience:
- 3 years of office experience required or equivalent combination of education and experience in nonprofit special event fundraising
- Understanding of fundraising best practices, and organizing and planning special events
- Effectively multi-task, establishes priorities, work in a fast paced environment
- Highly efficient in time management and can meet deadlines under pressure
- Knowledge of administrative procedures, such as coordination of people and resources, planning, and resource allocation
- Proficiency with Microsoft Office applications, especially Word, Excel, and PowerPoint
- Experience with CRM databases a plus
- Developing and preparing presentations, reports, and business correspondence
- Team player that has the ability to interface with all levels of staff and volunteers. Must develop and maintain relationships
- Must be self directed and self-motivated; able to work with or without detailed instructions and without close supervision
- Excellent written, oral, and communication skills
- Ability to work and make judgments independently and take initiative. Well-disciplined and a self-starter that is extremely resourceful
- Active listening, analytical, and problem solving skills
- Ability to work effectively with staff, volunteers and external contacts to build and maintain successful teams
- Ability to coach and develop volunteers and to work effectively with diverse populations
- High level of integrity, diplomacy and initiative
- Ability to work a flexible schedule, including evenings, early mornings and occasional weekends.
- Ability to travel as needed to perform job duties
- Commitment to the mission of the Alzheimer’s Association
Additional Requirements:
- Respond to inquiries and problems in a timely and professional manner
- Ability to analyze data and present in written and verbal form
- Ability to lift and move up to 25 lb.
- Must be able to communicate effectively with people of diverse backgrounds and ages
- Ability to coordinate multiple tasks simultaneously and work with frequent interruptions
- Must have valid driver’s license, vehicle insurance and reliable transportation.
Job Function:
Organization Info
Listing Stats
Post Date:
Aug 7 2018
Active Until:
Sep 7 2018
Hiring Organization:
Alzheimer's Association
industry:
Nonprofit