We’re seeking a self-motivated and creative Coordinator to join PSI’s Human Resources team. The values that guide our work are playful professionalism, innovative thinking, the desire to provide the highest level of quality and service to our internal clients, make an impact, and keep it real. So, if you love a good challenge, and care about making a difference both big and small, read on!
In this position, the Human Resources Coordinator will have the opportunity to enhance and further develop their skills and understanding of the international development field and general human resources through interactions with domestic and international employees, program staff and other support service departments.
Areas of Responsibility:
Onboarding
- Ensure compliance of all new hires by completing Patriot Act/Bridger process and monitoring background check request completion for new hires
- Assemble orientation and training materials for Employee entry/transfer (New Hire binders, welcome kits, etc.), and assist HR colleagues in ensuring a smooth Day 1 orientation for new staff, including providing logistical support (preparatory and day-of), scheduling, and troubleshooting for orientation.
- Prepare and send out official new hire communication and documentation including, but not limited to offer letters, transfers, employment agreements, terms of post for international staff (TOP), benefit information, visa check list, as well as official letters for existing staff, including promotions, salary increases, transfers, supervisor changes, TOP extensions, allowances and amendments.
- Verify I-9 documentation at time of hire, prepare quarterly I-9 reports and conduct annual audit.
- Serve as first point of contact for inquiries from domestic and international employees on new hire onboarding documents.
HRIS & HR Administration
- Responsible for accuracy & reliability of HRIS data
- Ensure all necessary and relevant data is captured in HRIS system
- Assist with bi-weekly payroll processing
- Provide reports from LBI and Lawson on request from departments
- Maintain personnel and benefits files and departmental folders
- Conduct annual audits of personnel files
- Complete request for verification of employment
- Process internal and external employment verifications
- Process relocation reimbursements
- Assist in internal and external department file audits as needed
- Maintain Non-US Citizen & dependent SSN’s and provide to BP’s
- Process and track all HR invoices and coordinate with departmental budget manager as needed.
- Credit card reconciliation
- Perform necessary research, compile data, reports for Business Partners
- Serve a back stopper to HR Operations Specialist(s)
- Manage People Inbox
- Filing
Benefits & Compensation
- Administer and communicate assigned benefits
- ISOS and Cigna EAP communication
- Assist with annual performance reviews process
- Perform annual self-identification process
- Provide International employees with ID cards
Other
- All event logistic support to include planning, organization, set-up and break down
- Providing support to L&P and Operations units on an as-needed basis
- Perform other duties as assigned and special projects as required
Educational Background:
A bachelor’s degree (preferred) in business administration, human resources, international relations, or another related field.
Skills/Experience:
The candidate we hire will embody PSI’s corporate values:
- Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
- Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
- Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
- Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
- Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt
- Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.
Our ideal candidate will possess:
- A minimum of 3 years of relevant work experience, including 2 years of HR Operations experience.
- Advanced computer skills, specifically with Microsoft Word, Excel and SharePoint.
- Experience with HRIS-based software/applications.
- Genuinely likes technology and seeks ways to use technology to improve and automate processes and make people’s jobs easier.
- Outstanding attention to detail and superior organizational skills.
- Able to see and appreciate the big picture (including the strategic and enterprise-level perspective) and sees how the details fit in and contribute to that big picture.
- Sound judgment and the discretion and maturity to maintain complete confidentiality of information.
- Excellent communication skills, both verbal and written.
- A ‘People-First’ mindset—prompt, reliable, considerate—and a strong customer service mentality. You have an ability to anticipate client and HR colleagues’ needs, and you’re great about proactively reaching out to others to offer your support when you identify a need.
- A sense of urgency and a strong work ethic, and an ability to multi-task and meet deadlines. Demonstrated resilience and an ability to stay calm under pressure, and a desire to be part of a fast-moving team often working under tight deadlines and with competing priorities.
- A desire to learn and to bring creativity and innovation to complex problems.
- Experience working in an NGO or donor funded organization preferred.
Job Function:
Organization Info
Listing Stats
Post Date:
Aug 6 2018
Active Until:
Sep 6 2018
Hiring Organization:
Population Services International
industry:
Nonprofit