Payroll Administrator

• Provides payroll services to employees, ensuring payroll is processed accurately and with a high level of customer service.
• Interacts with talent strategy partners to ensure information is being obtained timely and accurately for payroll processing.
• Ensures payroll is processed in accordance with tax laws, wage and hour regulations and ACS internal policies.
• Assures that all payroll activities are entered correctly in a time sensitive manner.
• Takes steps to keep the payroll processing on-time and on-schedule and manages disruptions efficiently.
• Updates and maintains data in the HRIS system.
• Reviews payroll entries made by others (payroll filing, review of reports and data entries).
• Calculates and processes bi-weekly payroll for 1,000-plus employees using ADP Enterprise EV5.
• Demonstrates excellent customer service skills; must be able to handle difficult clients.
• Completes data entry and reconciliation of time sheets within E-Time and Workforce systems.  Responsible for corrections and updates, daily reports, general file and table maintenance, employee file changes, direct deposits, PTO adjustments, federal and state tax changes, and other items as required and/or directed.
• Calculates, documents and processes manual checks, stop payments and voids of existing checks; takes corrective action to reduce the number of these occurrences.
• Completes year-end payroll activities, including balancing and distribution of annual reports and W2’s.
• Oversees e-time and payroll training within new hire orientations.
• Works with Finsupport and IT to ensure quick resolution of issues.
• Assists with departmental audit requests.
• Creates and updates timesheet calendar for employees.
• Communicates regularly with internal customers on upcoming payroll deadlines.
• Works with the Payroll Specialist to resolve payroll-related issues, such as overpayments and benefit deductions from employees on leave of absence.
• Maintains & secures payroll records.
• Works with general ledger accounting team to ensure proper reconciliation of payroll accounts, including follow-up and resolution of outstanding checks and other reconciling items.
• Develops and produces standardized reports and special reports as directed and/or requested.
• Effectively communicates and interacts with all levels of employees and management.
• Manages and maintains productive and successful relationships with the payroll service representative to ensure optimum benefit of the vendor product.
• Monitors and reviews the input of payroll-related employee information into the enterprise system.
• Administers policies and procedures related to payroll and tax law changes.
• Coordinates employee tax-related forms, statements and notices as required by law.
• Provides support and guidance to the American Cancer Society Divisions as needed and requested.
• Reviews and/or audits timekeeping records for compliance with established standards.
• Processes terminations.
• Reviews and/or audits payroll run data.  Confirms processed numbers against final numbers.

Other Duties:

• The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job.  Rather, they are intended only to describe the general nature of the job.  Accordingly, there will be other duties and responsibilities assigned including miscellaneous duties as required and/or requested.