The American Heart Association (AHA) has an excellent opportunity for an Executive Assistant in our National Center office located in Dallas, TX .
The Executive Assistant is responsible for planning and executing projects to ensure the efficient and effective overall utilization of Association resources.
Areas of Responsibility:
- Maintains several supervisors’ calendars of appointments and makes arrangements for committee meetings, department/staff meetings, task force, working group meetings, and/or council leadership committee meetings. Performs record keeping as needed. Prepares agendas and support materials for these meetings as needed.
- Prepares and processes all correspondence. Proof reads, duplicates and distributes all such correspondence, reports, presentations, transparencies, etc.
- Manage project timelines and deadline compliance, while effectively communicating project statuses and related information as required
- Coordinates calendars, appointments, meetings and conference calls with volunteers and other National Center staff; provides agendas and support materials for scheduled appointments.
- Successfully completes multiple duties and projects while managing competing demands and priorities as assigned by the supervisor.
- Utilize vendor and/or AHA systems (e.g. E1, COI, Seibel, etc.) efficiently and competently to complete duties/projects which include but are not limited to invoice/billing management, service award and recognition programs, expense reimbursement, organization chart management in Visio, supply ordering and management and budget management.
- Contributes to departmental goals by maintaining ongoing working knowledge of department's budget, policies, and procedures.
Educational Background:
High School Diploma or GED and some college with concentration in Business, Marketing, Communications, or other related field.
Skills/Experience:
- Minimum of five (5) years professional experience in business administration, office procedures, complex executive correspondence and meeting coordination.
- Advanced skills in one or more Microsoft Office application such as Word, PowerPoint, Excel along with the ability to train others on system usage.
- Accounting experience and excellent math skills, including the ability to analyze numbers and to reconcile accounts. Experience with Visio a plus
- Excellent skills in written, oral and interpersonal communication, including business writing.
- Ability to conceptualize, reason through problems, make effective decisions, and develop alternative solutions.
- Must have the ability to work independently, prioritize work assignments, and meet deadlines, but also work in a team environment and interact with industry, staff, volunteers, and public.
Job Function:
Organization Info
Listing Stats
Post Date:
Jun 29 2018
Active Until:
Jul 29 2018
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit